Administrative Assistant (Accounting)

Advantage Personnel; Kingston; On-site; CAD 28,000 - 33,000; Full time

Job summary

Advantage Personnel in Kingston, ON is seeking an Administrative Assistant - Accounting to support the financial and administrative operations of a local business. The role involves day-to-day bookkeeping support, accounts payable and receivable activities, and general office administration.

This position works closely with the purchasing department, vendors, and internal staff to ensure financial information is recorded accurately and transactions are processed in a timely manner.

Qualifications

• Previous accounting support, bookkeeping or office administration experience.
• Proficient with Word, Excel, and Outlook.
• Detail-oriented with financial data.
• Familiarity with AP, reconciliations, or financial record keeping.

Responsibilities

• Perform accurate financial data entry and assist with maintaining accounting records.
• Support accounts payable processing including vendor invoices and payments.
• Assist with accounts receivable activities including billing follow-ups and payment tracking.
• Help maintain the general ledger and support reconciliation processes.
• Track purchase orders and assist with vendor documentation.
• Assist with account reconciliations including bank and vendor accounts.
• Maintain organized financial and administrative records.
• Provide general administrative support to the office team as required.

Skills

Accounting support

Bookkeeping

Office administration

Attention to detail

Vendor communication

Multi-tasking

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

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Job Title: Administrative Assistant - Accounting

Location: Kingston, ON

Shift/Hours: Monday to Friday | 8:00 AM - 5:00 PM

Pay Rate: $20.00 - $24.00 per hour

We are currently recruiting an Administrative Assistant - Accounting to support the financial and administrative operations of a business in the Kingston area. This role assists with day-to-day bookkeeping support, accounts payable and receivable activities, and general office administration.

This position works closely with the purchasing department, vendors, and internal staff to ensure financial information is recorded accurately and transactions are processed in a timely manner.

This opportunity is well suited for someone with previous accounting or bookkeeping support experience who enjoys working in a team-oriented office environment.

Key Responsibilities:

• Perform accurate financial data entry and assist with maintaining accounting records
• Support accounts payable processing including vendor invoices and payments
• Assist with accounts receivable activities including billing follow-ups and payment tracking
• Help maintain the general ledger and support reconciliation processes
• Track purchase orders and assist with vendor documentation
• Assist with account reconciliations including bank and vendor accounts
• Maintain organized financial and administrative records
• Provide general administrative support to the office team as required

Requirements:

• Previous experience in accounting support, bookkeeping, or office administration
• Comfortable using Microsoft Word, Excel, and Outlook
• Strong attention to detail and accuracy with financial data
• Familiarity with accounts payable, reconciliations, or financial record keeping
• Basic computer and accounting software skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication skills for working with vendors and internal teams

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for future vacancy.