Accounting Admin Assistant: Bookkeeping & Vendor Support

Advantage Personnel; Kingston; On-site; CAD 28,000 - 33,000; Full time

Job summary

Advantage Personnel in Kingston, ON is seeking an Administrative Assistant - Accounting to support the financial and administrative operations of a local business. The role involves day-to-day bookkeeping support, accounts payable and receivable activities, and general office administration.

This position works closely with the purchasing department, vendors, and internal staff to ensure financial information is recorded accurately and transactions are processed in a timely manner.

Qualifications

• Previous accounting support, bookkeeping or office administration experience.
• Proficient with Word, Excel, and Outlook.
• Detail-oriented with financial data.
• Familiarity with AP, reconciliations, or financial record keeping.

Responsibilities

• Perform accurate financial data entry and assist with maintaining accounting records.
• Support accounts payable processing including vendor invoices and payments.
• Assist with accounts receivable activities including billing follow-ups and payment tracking.
• Help maintain the general ledger and support reconciliation processes.
• Track purchase orders and assist with vendor documentation.
• Assist with account reconciliations including bank and vendor accounts.
• Maintain organized financial and administrative records.
• Provide general administrative support to the office team as required.

Skills

Accounting support

Bookkeeping

Office administration

Attention to detail

Vendor communication

Multi-tasking

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

Advantage Personnel in Kingston, ON is seeking an Administrative Assistant - Accounting to support the financial and administrative operations of a local business. The role involves day-to-day bookkeeping support, accounts payable and receivable activities, and general office administration.

This position works closely with the purchasing department, vendors, and internal staff to ensure financial information is recorded accurately and transactions are processed in a timely manner.