Accounting Assistant

Toronto Film School; Mono; On-site; CAD 42,000 - 52,000; Full time

Job summary

Electrical and Electronic Controls (EEC) is seeking an Accounting Assistant to join their finance team. The role supports the Controller with clerical and financial tasks, including AR/AP processing, reconciliations, and responding to inquiries.

You will maintain accurate records, post payments, perform credit card and vendor invoice processing, and help ensure timely accounting operations in a fast-paced environment.

Qualifications

• Experience with AR, AP, and reconciliations preferred.
• Comfort with Microsoft Office and accounting software.
• Attention to record-keeping and accuracy.

Responsibilities

• Answer inquiries and provide billing information.
• Process and post customer payments and apply unapplied payments.
• Perform AR collections to support timely payments.
• Process vendor invoices and purchase orders in Dokka.
• Maintain vendor and customer records and reconcile accounts.

Skills

Customer service

Attention to detail

Problem solving

Time management

Team collaboration

Integrity and discretion

Confidentiality

Accounts receivable knowledge

Accounts payable knowledge

General ledger

Education

Accounting diploma/certificate

Experience in accounting roles

Tools

Dokka

Microsoft Excel

Outlook

ERP software

Job description

Position Summary

Our client, Electrical and Electronic Controls (EEC) is looking for an Accounting Assistant.The Accounting Assistant provides clerical and financial support to the Controller and accounting team. The role coordinates accounts receivable collections, processes and posts customer payments, supports accounts payable activities, completes credit card and account reconciliations, and responds to customer and vendor inquiries. The successful candidate will maintain accurate records, resolve account discrepancies, and help ensure timely, efficient accounting operations.

Key Functions and Duties

• Answer incoming telephone calls and direct inquiries appropriately.
• Provide customers with billing information and account support.
• Process and post customer payments, including researching and applying unapplied payments.
• Process customer account applications and complete credit checks.
• Conduct accounts receivable collections to support prompt payment of invoices owing to EEC.
• Review accounting inboxes and ensure messages are answered, assigned, or resolved promptly.
• Review margin reports and investigate discrepancies as required.
• Process Visa and Mastercard transfers and monthly customer credit card transactions.
• Review general ledger offset accounts and complete assigned reconciliation tasks.
• Review sales orders for invoicing and follow up on outstanding items.
• Review return merchandise authorizations and coordinate required follow-up.
• Review open purchase orders to identify items ready to be billed.
• Process courier bills, standalone vendor invoices, and purchase-order vendor invoices in Dokka.
• Verify freight costs against freight charges billed to customers.
• Maintain customer credit balances and resolve account irregularities.
• Review accounts receivable reports and prepare monthly customer statements.
• Review vendor statements and investigate discrepancies or missing invoices.
• Provide accounts payable support and maintain accurate vendor correspondence.
• Perform other related duties as assigned.

Skills and Competencies

• Strong customer-service orientation and professional communication skills.
• Excellent attention to detail, accuracy, and quality.
• Sound problem-solving and reconciliation skills.
• Ability to organize competing priorities and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team.
• Dependable, accountable, and able to follow tasks through to completion.
• Sound judgment, discretion, ethics, and integrity when handling confidential financial information.
• Resilience and the ability to remain effective during periods of high workload.
• Good working knowledge of accounts receivable, accounts payable, and general ledger processes.
• Comfort using accounting software, Microsoft Office applications, and digital document-processing systems.

Education and Experience

• Post-secondary coursework, diploma, or certificate in accounting, bookkeeping, business administration, or a related field is preferred.
• Previous experience in an accounting assistant, accounts receivable, accounts payable, bookkeeping, or administrative finance role is preferred.
• Experience processing payments, reconciling accounts, reviewing statements, and resolving customer or vendor discrepancies is an asset.
• Proficiency with Microsoft Excel, Outlook, and accounting or enterprise resource planning software is preferred.
• Experience with Dokka or a comparable invoice-processing platform is an asset.

This role is to fill a current vacancy.

AI is not used in the recruitment process.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted. Appropriate accommodations will be provided upon request throughout the recruitment and employment process as required under the Accessibility for Ontarians with Disabilities Act (AODA).