Office Administrator (Accounting)

Advantage Personnel; Pickering; On-site; CAD 30,000 - 33,000; Full time

Job summary

Advantage Personnel in Pickering, ON is seeking an organized Office Administrator to support daily office operations, basic accounting, and purchasing coordination.

The role includes processing vendor invoices, AP/AR support, customer payment follow-up, and maintaining records. The successful candidate will be detail-oriented, self-motivated, and able to manage multiple administrative tasks.

Qualifications

• 1 to 3 years of previous office administration experience.
• Experience with accounts payable and accounts receivable functions required.
• Previous customer service experience considered an asset.
• Experience using Spire Systems considered an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and manage multiple priorities.
• Strong communication and customer service skills.
• Professional, dependable, and team-oriented approach.

Responsibilities

• Enter and process vendor invoices accurately.
• Assist with invoice payments and customer payment postings.
• Follow up on overdue customer payments and account inquiries.
• Answer phones, greet visitors, and provide general office support.
• Maintain organized files, records, and documentation.
• Assist purchasing with order confirmations and vendor follow-ups.
• Support vendor expediting as required.
• Assist with daily administrative and accounting-related tasks.
• Perform other duties as assigned.

Skills

Office administration

Accounts payable

Accounts receivable

Customer service

Organization

Time management

Communication

Tools

Spire Systems

Job description

Job Title: Office Administrator
Location: Pickering, ON
Pay Rate: $22.00 to $24.00 per hour
Schedule: Monday to Thursday, 7:30 a.m. to 4:30 p.m. and Friday, 7:30 a.m. to 2:00 p.m. (Summer hours)

The Office Administrator will support daily office operations, basic accounting functions, and internal coordination. This role includes accounts payable and accounts receivable support, customer payment follow-up, general office duties, and assisting the purchasing department with vendor communication and order confirmations.

The successful candidate will be organized, self-motivated, detail-oriented, and comfortable managing a variety of administrative and accounting-related responsibilities.

Key Responsibilities

• Enter and process vendor invoices accurately
• Assist with invoice payments and customer payment postings
• Follow up on overdue customer payments and account inquiries
• Answer phones, greet visitors, and provide general office support
• Maintain organized files, records, and documentation
• Assist purchasing with order confirmations and vendor follow-ups
• Support vendor expediting as required
• Assist with daily administrative and accounting-related tasks
• Perform other duties as assigned

Requirements

• 1 to 3 years of previous office administration experience
• Experience with accounts payable and accounts receivable functions required
• Previous customer service experience considered an asset
• Experience using Spire Systems considered an asset
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and manage multiple priorities
• Strong communication and customer service skills
• Professional, dependable, and team-oriented approach

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for an existing vacancy.