Accounting and Administrative Manager

Elby Professional Recruitment; Oakville; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Excellent compensation

Vacation time

Company-paid benefits

Collaborative team culture

Job summary

Elby Professional Recruitment seeks an Accounting and Administrative Manager for a Burlington/Oakville-based construction client. The role blends finance, office management, HR and operations to support daily operations and growth.

You will oversee bookkeeping, payroll, month-end accounting, reporting and cash flow forecasting, while maintaining SOPs and collaborating with marketing, sales and technical staff. In-office with strong compensation and benefits.

Qualifications

• At least five years of experience in a similar Accountant/Office Manager role.
• Proficiency in full-cycle bookkeeping using QuickBooks Online.
• "Go-getter" attitude with the ability to work comfortably alone and outstanding communication skills.
• Exceptional organizational skills and demonstrated initiative.
• Background in construction ideal, though other industries with project-based experience are welcome.
• Interest in supporting HR, operations and customer service alongside accounting duties.

Responsibilities

• Oversee the work of a bookkeeper responsible for AR/AP and daily bookkeeping.
• Handle all finance/accounting activities including reconciliations, progress billings/holdbacks, reporting and cash flow forecasting.
• Lead month-end closing activities and year-end processes.
• Process payroll and handle all remittances.
• Maintain employee records and act as the office Health and Safety representative.
• Develop and maintain SOPs.
• Collaborate with marketing and sales teams, and support technical staff for administrative inquiries.

Skills

Full-cycle bookkeeping

QuickBooks Online

Communication skills

Organizational skills

Self-motivation

Office management

Job description

Our construction client is seeking a driven and highly organized Accounting and Administrative Manager. This is an immediate opportunity to join a Canadian-owned company that has been operating for over a decade. If you are a go-getter who thrives in an independent work environment and possesses strong initiative, this role offers a chance to make a significant impact on daily operations and support company growth. This position is essential to the organization's continued success. The role offers a balanced split between accounting and finance activities, but also includes elements of Office Management, Human Resources, Operations, and Customer Service, allowing the successful candidate to contribute to both financial accuracy and efficient office operations.

Work Arrangement: In-Office in Burlington/Oakville, ON.

What our client has to offer:

• Excellent compensation and vacation time
• Company-paid benefits
• A collaborative team culture

Responsibilities:

• Oversee the work of a bookkeeper who is responsible for AR/AP and daily bookkeeping.
• This role is responsible for all finance/accounting activities including but not limited to: reconciliations, progress billings/holdbacks, reporting, and cash flow forecasting.
• Lead month-end closing activities and year-end processes.
• Process payroll and handle all remittances.
• Maintain employee records and act as the office Health and Safety representative.
• Develop and maintain SOPs.
• Collaborate with marketing and sales teams, and provide support to technical staff primarily for administrative inquiries.

Qualifications:

• At least five years of experience in a similar Accountant/Office Manager role.
• Proficiency in full-cycle bookkeeping using QuickBooks Online.
• A "go-getter" attitude with the ability to work comfortably alone, and outstanding communication skills are required.
• Exceptional organizational skills and demonstrated initiative.
• A background in the construction industry is ideal, though candidates from other industries with relevant project-based experience are encouraged to apply.

Interested and qualified candidates. We would like to thank all applicants however only those under consideration will be contacted.

To be eligible for this role, you must be legally eligible to work in Canada.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.

#ACC1