Administrative Assistant

Manning Elliott LLP; Vancouver; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A reputable accounting and advisory firm in Metro Vancouver is seeking an experienced Administrative Assistant. Responsibilities include scheduling meetings, assisting with billing, and preparing client financial packages. Ideal candidates will have at least 2 years of experience, strong organizational skills, and proficiency in Microsoft Office. Join a supportive team that values work-life balance and professional development.

Benefits

Work-life balance initiatives

Professional development opportunities

Community service participation

Flexible work options

Social events and wellness programs

Qualifications

• Minimum 2 years of Administrative Assistant experience in professional services.
• Intermediate proficiency in Microsoft Office required.
• Strong attention to detail and proofreading skills essential.

Responsibilities

• Maintain calendars and schedule meetings.
• Assist with billing and prepare invoices.
• Prep client year-end financial packages.

Skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Analytical skills

Problem-solving abilities

Communication skills

Proofreading skills

Organization skills

Ability to prioritize workload

Ability to work in a team

Tools

Workflow software

Time and billing systems

CaseWare

Job description

About Manning Elliott

At Manning Elliott, we believe in the power of people. With a commitment to excellence and a focus on building strong relationships, we deliver exceptional accounting and advisory services to our clients. We’re more than just CPAs; we’re trusted partners in our clients’ success stories. Our vibrant team is composed of experts dedicated to continuous learning, collaboration, and community impact. Join us in shaping the future of accounting!

The Role

Responsible for providing high-quality administrative support to Partners of The Firm. Reports to the Administration Manager and Partners.

What You’ll Do

• Calendar Management: Maintain calendars, schedule meetings and appointments, and provide daily briefings.
• Billing Support: Assist partners and managers with billing activities, including preparing and sending invoices to clients.
• Client Package Preparation: Prepare client year-end financial packages and assist in electronic filing of tax returns.
• Written Communications: Support partners with the preparation of written communications and correspondence with clients as needed.
• Workflow Updates: Update workflow software tasks and provide general administrative support to the team.
• Ad-hoc Support: Provide support to partners and managers on various ad-hoc duties and assignments as required.
• Team Support: Provide general team administrative support as specified or needed (e.g., Reception Coverage).

What You Bring

• Experience: 2+ years Administrative Assistant experience, preferably in a professional services setting.
• Skills: Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)., strong analytical and problem-solving abilities, and excellent communication skills.
• Attention to Detail: Exceptional proofreading skills and strong attention to detail.
• Organization: Proven ability to manage multiple assignments effectively and complete tasks with a high level of accuracy in a deadline-oriented environment.
• Prioritization: Demonstrates strong organizational skills and ability to prioritize workload.
• Team Player: Ability to work effectively in a collaborative environment. Understands and supports job sharing activities.
• Growth Mindset: Openness to learning and adapting in a fast-paced environment.
• Additional Assets: Experience with workflow software, time and billing systems, and CaseWare considered an asset.

Why You’ll Love Working Here

• Supportive Culture: We prioritize work-life balance and provide a friendly environment where you can thrive.
• Professional Development: Opportunities for continuous learning and professional growth.
• Community Impact: Participate in community service initiatives and give back through firm-sponsored activities.
• Flexible Work Options: At our firm, we understand the importance of work-life balance in fostering a happy and thriving team. That’s why we offer the freedom to create your workday schedule within core working hours, as well as hybrid work arrangements that are aligned with personal and business needs.
• Fun & Engaging Team Events: Enjoy team-building activities, social events, and wellness programs.