Administrative services manager

Kibbi; Ottawa; On-site; CAD 36,000 - 42,000; Full time

Job summary

Kibbi in Ottawa is seeking an Administrative Coordinator on a permanent, 30-hour-per-week basis. The role requires an English-language work environment and a college diploma (1–2 years).

You will coordinate administrative services, support budgeting processes and supervise staff to ensure efficient operations. Responsibilities include budgeting, research, and ensuring compliance across departments, with opportunities to grow knowledge and manage multiple office systems.

Qualifications

• 1 year to less than 2 years of experience in administrative roles.
• College/CEGEP or diploma in a related field is required.
• Strong knowledge of MS Office suite and office workflows.

Responsibilities

• Coordinate administrative services.
• Evaluate operations of a department providing administrative services.
• Manage operations of a department providing a single administrative service.
• Manage operations of a department providing several administrative services.
• Collect and record administrative and service fees.
• Assist in preparing annual budgets.
• Conduct research.
• Direct and advise staff engaged in providing records management, security, finance, purchasing, HR or other admin services.
• Direct and control governance and regulatory compliance procedures within the establishment.
• Hire and train staff or arrange training.
• Interview, hire and provide training for staff.
• Plan, administer and control budgets for client projects, contracts, equipment and supplies.
• Manage knowledge.
• Assist in planning and execution of financial statement audits.
• Organise and maintain inventory.

Skills

Administrative coordination

Budgeting

Staff supervision

Research

Records management

Education

College/CEGEP diploma (1–2 years)

Tools

MS Office

MS Outlook

MS Project

Quick Books

Google Drive

Information management system

Accounting software

MS Excel

MS Word

MS PowerPoint

Job description

Job Details

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 30 hours per week
• Education:
• Expérience:

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

TASKS

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing a single administrative service
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Conduct research
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Hire and training or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Organise and maintain inventory

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Office
• MS Outlook
• AutoCAD
• Information technology
• MS Project
• Quick Books
• Social Media
• Audio-visual or videography
• Information management system
• MS Access
• MS Excel
• MS PowerPoint
• MS Word
• MS Windows
• Google Drive
• Accounting software
• Electronic mail

AREA OF WORK EXPERIENCE

• Marketing

SECURITY AND SAFETY

• Criminal record check

TRANSPORTATION/TRAVEL INFORMATION

• Valid driver's licence
• Own transportation
• Willing to travel
• Own vehicle

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

EMPLOYMENT TERMS OPTIONS

• Evening

EXPERIENCE

• 1 year to less than 2 years

EMPLOYMENT TERMS OPTIONS

• Shift
• Flexible hours
• Morning
• Day
• Weekend