Administrative & Office Operations Specialist

Tobermory; Surrey; On-site; CAD 25,000 - 36,000; Full time

Job summary

Green Canada Constructions Ltd., based in Surrey, BC, invites applications for an Administrative Assistant who is self-motivated with strong interpersonal skills. This permanent, full-time position offers day, evening and morning shifts and starts as soon as possible.

The role involves typing and proofreading forms, scheduling appointments, handling phones, maintaining filing systems, coordinating travel, preparing reports, and supporting office procedures.

Qualifications

• Fluent in English.
• Minimum qualification: Secondary (high) school graduation certificate.
• 1–2 years of related experience preferred.
• Strong interpersonal and teamwork skills.
• Organized and flexible with good time management.
• Punctual, accountable and ethical.
• Excellent written and oral communication.
• Able to multi-task and work independently or in a team.
• Capable of handling sensitive information.

Responsibilities

• Type and proofread forms and documents.
• Schedule and confirm appointments.
• Devise and implement office procedures and routines.
• Answer phones and forward calls and messages.
• Respond to electronic inquiries.
• Gather data and statistics.
• Order office supplies and manage inventory.
• Open and distribute mail and coordinate information flow.
• Arrange travel and related itineraries.
• Set up and maintain filing systems (manual and electronic).
• Greet visitors and direct to contacts or service areas.
• Supervise and train other employees.
• Update and maintain databases and policies.

Skills

English fluency

Time management

Organizational skills

Microsoft Office

Communication skills

Team player

Attention to detail

Customer service

Problem solving

Education

Secondary school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Publisher

Job description

Green Canada Constructions Ltd., based in Surrey, BC, invites applications for an Administrative Assistant who is self-motivated with strong interpersonal skills. This permanent, full-time position offers day, evening and morning shifts and starts as soon as possible.

The role involves typing and proofreading forms, scheduling appointments, handling phones, maintaining filing systems, coordinating travel, preparing reports, and supporting office procedures.