Administrative assistant

Canada Job Bank; Greater Sudbury; On-site; CAD 33,000 - 56,000; Full time

Job summary

Service Canada in Sudbury, ON seeks an Administrative assistant to support daily operations. The role involves coordinating events, taking minutes, improving office procedures, scheduling appointments, and handling inquiries with strong interpersonal skills and bilingual communication.

The position offers both casual and full-time opportunities, requiring reliability, accuracy, and a client-focused approach.

Qualifications

• Must be bilingual and hold a high school diploma.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and implement office procedures and routines.
• Schedule and confirm appointments.
• Respond to electronic inquiries.
• Compile data, statistics, and other information.
• Order office supplies and manage inventory.
• Arrange travel, itineraries, and make reservations.
• Open and distribute mail and coordinate information flow.
• Set up and maintain manual and computerised information filing systems.
• Type and proofread correspondence, forms, and documents.
• Provide information to clients and ensure data accuracy.

Skills

bilingual

interpersonal skills

multitasking

organization

reliability

team player

accuracy

client focus

time management

detail oriented

ethics

Education

High school diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Windows

Microsoft Word

Electronic scheduler

Accounting software

Human resources software

Microsoft Office

Job description

Service Canada based in Sudbury, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self‑motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Casual employment or Full time job.

Employer Name: Service Canada
Position: Administrative assistant
No. of vacancies: 1
Salary: $55,677 annually / 37.5 hours per week
Employment type: Casual employment, Full time
Location: Sudbury, ON

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and keep inventory.
• The candidate must arrange travel, itineraries, and makereservations.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate will be responsible for providing information to clients.
• The candidate will be responsible for ensuring the accuracy and completeness of data.

Job Requirements

• The candidate must be bilingual.
• The candidate must have a certificate of Secondary (high) school graduation.
• Candidate having experience is an asset.
• The candidate must be able to multitask.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should have good judgemental skills.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should be reliable.
• The candidate should be dependable.
• The candidate should have effective interpersonal skills.
• The candidate should give importance to values and ethics.

Computer and technology knowledge

• The candidate must be familiar with Microsoft Excel, Microsoft Outlook, Microsoft Windows, Microsoft Word, Electronic scheduler, Accounting software, Human resources software and Microsoft Office.

Security and safety

• The candidate must have Enhanced reliability security clearance.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate should be required to perform repetitive tasks on frequent basis.