Administrative assistant

Tobermory; Saint John; On-site; CAD 33,000 - 36,000; Full time

Job summary

SHREE JALA SERVICES LTD. in Saint John, NB is seeking an Administrative Assistant who is self-motivated with excellent interpersonal skills.

The position is permanent, full-time, with day, evening, night, and morning shifts. The selected candidate will plan and coordinate seminars, assist with staff consultations, coordinate information flow, manage budgets, organize daily operations, and supervise staff and volunteers.

Qualifications

• Fluent in English.
• High school diploma or equivalent.
• 1–2 years of related experience.
• Good judgement and accuracy.
• Team player with client focus and accountability.
• Excellent time management.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Plan and control budgets and expenditures.
• Plan, develop, and implement recruitment strategies.
• Schedule and confirm appointments.
• Greet people and direct them to appropriate contacts or service areas.
• Type and proofread correspondence, forms, and other documents.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Supervise both office and volunteer staff.

Skills

Fluent English

Team player

Time management

Accountable

Good judgement

Accurate

Client focused

Education

High school diploma

Job description

SHREE JALA SERVICES LTD. situated in Saint John, NB is currently looking for applications for the role of Administrative assistant who is a self-motivated individual with excellent interpersonal skills. The selected candidate for this position will be expected to start work promptly. The available positions are for Permanent employment or Full time job. The shift times for this position are Day, Evening, Night and Morning.

Employer Name: SHREE JALA SERVICES LTD.
Position: Administrative assistant
No. of vacancies: 1
Salary: $24.20 to $26.00 hourly (To be negotiated) / 30 to 35 hours per week
Employment type: Permanent employment, Full time
Location: Saint John, NB

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for assisting with staffconsultation and grievance procedures.
• The candidate will be responsible for coordinating the flow of information within the team.
• The candidate must plan and control budgets and expenditures.
• The candidate will be responsible for planning and organizing daily operations.
• The candidate must determine and implement office procedures and routines.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must oversee the analysis of employees data and information.
• The candidate must respond to electronic inquiries.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must supervise both office and volunteer staff.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate should have good judgemental skills.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate must have excellent time management skills.
• The candidate must be accountable.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.