Administrative assistant

Tobermory; Niagara Falls; On-site; CAD 47,000 - 54,000; Full time

Job summary

Damara Day Spa, Fallsview Casino Resort in Niagara Falls, ON invites applications for an Administrative Assistant who is self-motivated with good interpersonal skills. The role is permanent and full-time, with duties including coordinating information flow, mail handling, and minute taking.

You will also help with recruitment, scheduling, contracts, calls, data compilation, filing, travel arrangements, and providing excellent customer service.

Qualifications

• Fluent in English and able to communicate clearly.
• High school graduation or equivalent is required.
• 0–12 months of related experience is preferred.
• Strong organizational and time-management skills are essential.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and implement office procedures and routines.
• Plan, develop, and implement recruitment strategies.
• Schedule and confirm appointments.
• Manage contracts.
• Answer the phone and relay messages.
• Respond to electronic inquiries.
• Compile data and statistics.
• Order office supplies and maintain inventory.
• Arrange travel and related itineraries.
• Greet visitors and direct them to contacts or services.
• Set up and maintain filing systems (manual and computerized).
• Type and proofread correspondence, forms, and other documents.
• Perform data entry tasks.
• Provide excellent customer service.
• Assist with basic bookkeeping tasks.
• Consult with clients after the sale for ongoing support.

Skills

Multitasking

Team player

Time management

Customer service

Attention to detail

Reliability

English fluency

Education

High school diploma

Tools

MS Windows

MS Office

Adobe Acrobat Reader

Job description

Damara Day Spa Fallsview Casino Resort, based in Niagara Falls, ON L2G 3R6, is inviting applications from suitable candidates for the position of Administrative Assistant who are self-motivated and have good interpersonal skills. The selected candidate will be required to start work as soon as possible. The open positions pertain to Permanent employment or full-time jobs.

Employer Name: Damara Day Spa, Fallsview Casino Resort
Position: Administrative assistant
No. of vacancies: 1
Salary: $36.50 hourly / 30 hours per week
Employment type: Permanent employment, Full-time
Location: Niagara Falls, ON L2G 3R6

• The candidate will be responsible for coordinating the flow of information within the team.
• The candidate must open and distribute mail and other materials.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and maintain an accurate inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry tasks.
• The candidate must provide excellent customer service.
• The candidate will be responsible for performing basic bookkeeping tasks.
• The candidate must consult with clients after the sale to provide ongoing support.

Job Requirements

• The candidate should be fluent in the English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be a good team player.
• The candidate should be reliable.
• The candidate must have excellent time management skills.

Work setting

• The candidate must work in a spa.

Computer and technology knowledge

• The candidate must be knowledgeable about MS Windows, MS Office and Adobe Acrobat Reader.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate must finish the work within the given timeline.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.