Administrative assistant

Tobermory; Lynn Lake; On-site; CAD 30,000 - 40,000; Full time

Job summary

Town of Lynn Lake is seeking an Administrative Assistant to join our team in Lynn Lake, MB. The successful candidate will bring self-discipline and excellent interpersonal skills to support daily operations and data management.

Responsibilities include coordinating events, handling communications, maintaining filing systems, and assisting with staff processes. Bachelor’s degree or equivalent experience preferred; English fluency required. Permanent, full-time position with benefits.

Qualifications

• Bachelor’s degree or equivalent experience.
• Candidate having experience is an asset.
• The candidate must be able to multitask.
• The candidate must have excellent written communication skills.
• The candidate should be well-organized.
• The candidate should be accurate.
• The candidate must have excellent time management skills.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Direct staff.
• Evaluate daily operations.
• Open and distribute mail and other materials.
• Develop and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and implement office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer the phone and relay phone calls and messages.
• Respond to electronic inquiries.
• Compile data, statistics, and other information.
• Advise senior management.
• Respond to employee inquiries and complaints.
• Order office supplies and keep inventory.
• Greet people and direct them to appropriate contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms, and other documents.
• Conduct research.
• Enter data.
• Provide excellent customer service.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.

Skills

Multitasking

Written communication

Time management

Detail-oriented

Reliability

Adaptability

Education

Bachelor's degree or equivalent experience

Tools

Google Docs

MS Excel

MS Outlook

MS Windows

MS Word

Database software

SharePoint

Accounting software

MS Office

Simply Accounting

Google Drive

Job description

Town of Lynn Lake is located at Lynn Lake, MB. The company is currently looking for applications for the role of Administrative assistant. We are in search of a self-disciplined individual with outstanding interpersonal skills. The selected applicant will be required to join and take their responsibilities at the earliest. The open positions are for Permanent employment or Full time job.

Employer Name: Town of Lynn Lake
Position: Administrative assistant
No. of vacancies: 1
Salary: $16.50 to $22.00 hourly (To be negotiated) / 35 hours per week
Employment type: Permanent employment, Full time
Location: Lynn Lake, MB

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for assisting with staff consultation and grievance procedures.
• The candidate will be responsible for coordinating the flow of information within the team.
• The candidate will be responsible for directing and controlling daily operations.
• The candidate will be responsible for directing staff.
• The candidate will be responsible for evaluating daily operations.
• The candidate must open and distribute mail and other materials.
• The candidate must develop and implement policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must advise senior management.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must enter data.
• The candidate must provide excellent customer service.
• The candidate must maintain and manage digital database.
• The candidate will be responsible for performing basic bookkeeping tasks.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a Bachelor’s degree or equivalent experience.
• Candidate having experience is an asset.
• The candidate must be able to multitask.
• The candidate must have excellent written communication skills.
• The candidate should have good judgemental skills.
• The candidate must be well-organized.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate should be reliable.
• The candidate must have excellent time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate should be dependable.
• The candidate must be a quick learner.

Work setting

• The candidate should have relocation costs not covered by the employer; if the company doesn’t offer a relocation package, you can request an advance on your earnings to cover some of your moving expenses.
• The candidate should be willing to relocate whether the candidate would be ready to move into a new city/different city for a job.
• The candidate should have transportation, communication, and utilities; transport generally involves moving people or goods from one place to another, communication is passing information or data from one source to another, and utility is the satisfaction of consumer goods or services.
• The candidate must work in the field of education.

Computer and technology knowledge

• The candidate must be familiar with Google Docs,MS Excel,MS Outlook, MS Windows,MS Word,Database software,SharePoint, Social Media, Accounting software,MS Office,Simply Accounting,Adobe Acrobat Reader andGoogle Drive.

Technical terminology

• The candidate must be familiar with business terminology.

Area of specialization

• The candidate must be knowledgeable about business process management.

Security and safety

• The candidate should be subjected to a thorough criminal background check.

Transportation/travel information

• The candidate must have their own transportation.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate should have required to perform repetitive tasks on frequent basis.
• The candidate must work with minimal supervision.
• Health and Financial benefits will be provided to the selected candidate.
• Under Health Benefits, the selected candidate will receive Dental plan, Health care plan and Vision care benefits.
• Under Financial benefits, the selected candidate will receive Pension plan.