Administrative Assistant

Tobermory; Halifax; On-site; CAD 22,000 - 29,000; Part time

Job summary

Biscuit General Store Inc. in Halifax, NS is seeking an Administrative Assistant to join a small team on a permanent part-time basis. The role involves ordering office supplies, maintaining filing systems, greeting visitors, and providing general administrative support during day shifts.

Ideal candidates are fluent in English with a high school diploma and strong organizational skills. Experience is an asset; emphasis on accuracy, reliability, and confidentiality is required.

Qualifications

• Fluent in English language.
• Minimum qualification of Secondary (high) school graduation certificate.
• Experience is an asset.
• Excellent time management and prioritization skills.
• Strong organizational abilities and multitasking capability.
• Able to work independently and in a team.
• Organized, flexible, ethical, and reliable.
• Excellent oral and written communication, punctual and customer-focused.
• Able to handle sensitive information with discretion.
• Capable of acting on own initiative and meeting deadlines.

Responsibilities

• Order office supplies and maintain inventory.
• Set up and maintain data filing systems (manual and computerized).
• Greet visitors and direct them to contacts or service areas.
• Devise and implement office procedures and routines.
• Set work priorities and ensure deadlines are met.
• Answer phones and forward calls/messages.
• Keep databases updated and generate office reports.
• Provide general support to visitors and staff.
• Provide administrative support to ensure efficient operation of the office.
• Adhere to all company procedures and policies.

Skills

Time management

Organizational skills

Multi-tasking

Independent work

Interpersonal skills

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

Microsoft Word

Windows

Excel

Office

PowerPoint

Publisher

Outlook

Google Docs

Job description

Biscuit General Store Inc. based in Halifax, NS is inviting applications from suitable candidates for the position of Administrative Assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Part time job. The selected candidate will be required to work during the day shift.

Employer Name: Biscuit General Store Inc.
Position: Administrative Assistant
No. of vacancies: 1
Salary: $16.00 to $21.00 hourly for 20 to 28 hours per week
Employment type: Permanent employment, Part time
Location: Halifax, NS

• The candidate will be responsible in ordering office supplies and maintain inventory.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems
• The candidate will be required to greet people and direct them to contacts or service areas
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate should keep the databases in check and update them regularly.
• The candidate would be responsible in keeping office reports and records.
• The candidate should provide general support to visitors.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate would need to adhere to all relevant company procedures and policies.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• Candidate having experience is an asset.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should be energetic with a positive attitude
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate must be capable of acting on their own initiative.
• The candidate should have excellent customer service skills.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information
• The candidate should be client focused.
• The candidate should be accurate.
• The candidate should have strong critical thinking skills and knowledge of analytics.
• The candidate should have excellent problem solving skills.
• The candidate should be bondable and easily communicate
• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.

Operating Systems and Software

• The candidate should be familiar with Google Docs.

Area of Specialization

• The candidate should be knowledgeable about Financial statements.
• Health, Long term and other benefits would be provided to the selected candidates.
• Under Health Benefits, the selected candidates would get Health care plan and Dental plan.
• Under Long term benefits, the selected candidates would get Group insurance benefits and Other benefits.
• In addition to the above mentioned health and long term benefits the selected candidates would get other benefits in the form of Learning or training paid by employer.