Administrative Assistant

Métis Nation-Saskatchewan; Saskatoon; On-site; CAD 48,000 - 58,000; Full time

Job summary

Métis Nation–Saskatchewan is seeking an Administrative Assistant in Saskatoon to support the Administration department. Under the Administration Manager, you will handle day-to-day administrative tasks, assist with records, reporting, and coordination to keep operations running smoothly.

This role requires strong computer skills, attention to detail, and excellent written and verbal communication. You will interact with Citizens, prepare meetings, process invoices, and maintain confidential

Qualifications

• Experience in day-to-day administrative tasks and records management.
• Proven ability to handle reports, data accuracy, and document processing.
• Excellent written and verbal communication skills.

Responsibilities

• Assists with Administration projects and improves SharePoint/records systems.
• Creates/reports, uploads documents, ensures data accuracy.
• Supports monitoring, responding to inquiries, and data tracking.

Skills

Administrative experience

Verbal communication

Written communication

Time management

Multitasking

Attention to detail

Métis culture

Teamwork

Education

Post-Secondary education in business administration

Tools

SharePoint

Job description

POSITION TITLE: Administrative Assistant

DEPARTMENT: Administration

CLASSIFICATION: MGO-04

SALARY RANGE: Starting at $53,060.00 per Annum

POSITION TYPE: Full-time, Permanent

LOCATION: Saskatoon

ACCOUNTABLE TO: Administration Manager

Brief Overview

Under the direction of the Administration Manager, the Administration Assistant will support the growth of the Métis Nation – Saskatchewan. The Administrative Assistant will be responsible for assisting with the completion of day-to-day administrative responsibilities of the growing Administration department.

Key Responsibilities

Administrative Assistant Responsibilities

• Assists with various Administration projects and continuous improvement initiatives (SharePoint/record keeping system) based on Administration Department needs.
• Creates and generates reports as required, uploads documents, and accuracy of data.
• Supports Administration Department with monitoring, responding, and tracking inquiries.
• Assists in background work, e.g., administration, research, analysis, coordination, and development of tools and resources.
• Updating internal Administration folders and records.
• Preparing meeting rooms and attending meetings.
• Supporting vendor relations and processing invoices for payment.
• Perform a wide range of general administration functions.
• Maintain confidential Administration files and databases.
• Performs other related duties as assigned.

Receptionist Responsibilities

• Act as first point of contact for Citizens and prospective Citizens.
• Welcome and greet visitors; relay information, take phone calls and messages, answer, or redirect questions.
• Receive and interact courteously with contacts (government, agency professionals, sales representatives, media, public, and staff).
• Receive, respond to, and process all incoming mail and emails, managing emails accounts.
• Prepare outgoing correspondence for mailing or courier; deliver mail to post box and/or post office.
• Ability to answer a wide range of questions and provide support in a courteous manner; provide detailed information regarding, MN–S programs, MN–S affiliates, Métis history, etc.
• Booking rooms, meetings and events as requested.
• Maintain the security and confidentiality of information and documents according to established policies and procedures.
• Order general office supplies.
• Perform various file updates/processes.
• Create/edit/proofread documents.
• Assist MN–S with clerical needs.
• Assist with beverages and refreshments for meetings when needed.
• Complete all other responsibilities as determined by the Administration Manager.

Knowledge, Skills, And Abilities

• Knowledge of Métis Culture
• Demonstrates a commitment to a diverse, culturally competent, and culturally safe work environment and representative workforce.
• Proven experience in a similar role.
• Knowledge of administrative practices and procedures.
• Excellent verbal and written communications skill.
• Ability to plan, prioritize and oversee numerous concurrent projects effectively.
• Strong organizational, analytical, and problem-solving skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail.
• Willingness to work within a team environment and be independent.
• Resiliency in dealing with changing schedules, timelines, and financial priorities.

Qualifications And Experience

• Post-Secondary education from a recognized institution with a focus on business administration or another related discipline
• A minimum of 2 years experience in a similar role
• Advanced computer skills including knowledge of Adobe and Microsoft Office programs: Outlook, Word, Excel, and PowerPoint, SharePoint, Teams.

Additional Requirements

• Valid Saskatchewan driver’s license and access reliable transportation
• Must undergo a Criminal Record Check
• Please submit resume , references, and cover letter by 11:59pm on September 24, 2026.