Administrative assistant

Tobermory; Steinbach; On-site; CAD 28,000 - 40,000; Full time

Job summary

Esso in Steinbach, MB is seeking an Administrative Assistant to support daily office operations. The role involves supervising and training staff, developing procedures, scheduling appointments, handling phones and inquiries, ordering supplies, and managing mail and filing systems.

The ideal candidate has a secondary school diploma, 7–12 months of related experience, strong communication skills, and the ability to multitask in a fast-paced environment. Relocation assistance is not provided.

Qualifications

• Secondary school graduation certificate required.
• 7 months to less than 1 year of related experience.
• Must be able to multitask and possess excellent written and verbal communication skills.

Responsibilities

• Supervise other employees.
• Train other employees.
• Devise and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward calls and messages.
• Respond to electronic enquiries.
• Order office supplies and maintain inventory.
• Open and distribute mail and other material, and coordinate information flow.
• Set up and maintain manual and computerised data filing systems.
• Type and proofread forms and other documents.

Skills

Fluent English

Education

Secondary school graduation certificate

Tools

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Word

Job description

Esso based in Steinbach, MB is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening, Night, Weekend, Early Morning and Morning.

Employer Name: Esso
Position: Administrative assistant
No. of vacancies: 1
Salary: $25.00 hourly for 30 hours per week
Employment type: Permanent employment, Full time
Location: Steinbach, MB

• The candidate will be expected to supervise other employees.
• The candidate will be expected to train other employees.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate will be in charge of set up and maintain manual and computerised data filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should have excellent oral and written communication.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Work Setting

• The candidate should be willing to relocate to the given location.
• The candidate's relocation expenses will not be covered by the employer.

Computer and Technology Knowledge

• The candidate should be familiar with Microsoft Excel, Microsoft Office, Microsoft PowerPoint, and Microsoft Word.

Area of Specialization

• The candidate should be knowledgeable about correspondence, reports and records, contracts, financial statements and invoices.

Security and Safety

• The candidate should be subjected to a thorough criminal background check.

Work Conditions and Physical Capabilities

• The candidate should be willing to work under pressure.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.
• The candidate has access to parking facilities.