executive assistant

Hightain Group Corp.; Calgary; On-site; CAD 17,000 - 24,000; Full time

Job summary

Hightain Group Corp. is seeking an organized administrator to join our on-the-road team. You will establish and coordinate administrative policies, prepare reports for executives, and manage travel arrangements and contract administration.

The role requires 1 year to less than 2 years of experience, strong MS Office skills, and a proactive, reliable team player attitude. This full-time position involves travel and variable hours across multiple locations in Canada.

Qualifications

• Criminal record check
• Driver's license check (valid)
• Credit check
• Permanent resident of Canada or valid work permit required
• Willingness to travel frequently and on extended assignments

Responsibilities

• Establish and coordinate administrative policies and procedures
• Prepare reports and other documents for executive committees and boards
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and arrange meetings for committees and boards
• Meet with individuals and groups to discuss issues and action plans
• Liaise with departmental and corporate officials and other organizations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel and related itineraries and reservations
• Prepare invoices and administer contracts and documents

Skills

Administrative coordination

Interpersonal skills

Flexibility

Initiative

Organized

Reliability

Team player

Hardworking

Quick learner

Proactive

Tools

MS PowerPoint

MS Access

MS Excel

MS Office

MS Outlook

MS Word

Spreadsheet

Job description

You have successfully applied for this job through Job Bank!

Job details

• Work location On the road
• Salary 15.00 hourly / 35 to 60 hours per week Minimum wage is guaranteed
• Terms of employment Permanent employment Full time
• Overtime required, Early morning, Morning, Day, Evening, Night, Weekend, Flexible hours, To be determined, Overtime available
• Starts as soon as possible
• Source Job Bank #3674311

Experience

1 year to less than 2 years

On the road

Work locations may vary. Frequent or constant travel is required from the employee.

Work setting

• Urban area
• Rural area
• Various locations
• Service

Tasks

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Computer and technology knowledge

• MS PowerPoint
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet

Area of work experience

• Marketing
• Tourism
• Project coordination
• Business administration/management

Security and safety

• Criminal record check
• Driver's validity licence check
• Credit check

Transportation/travel information

• Valid driver's licence
• Willing to travel
• Willing to travel regularly
• Willing to travel for extended periods
• Willing to travel overnight
• Travel expenses paid by employer
• Parking paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Accurate
• Efficient interpersonal skills
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-09-30

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

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