Administrative assistant

Canada Job Bank; Edmonton; On-site; CAD 56,000 - 75,000; Full time

Job summary

Second Plumbing and Heating Ltd. in Edmonton, AB is seeking an Administrative Assistant for a permanent full-time role. The position requires self-motivation and excellent interpersonal skills, with the ability to manage mail, payroll, contracts, and reporting.

The successful candidate will coordinate information flow, handle inquiries, schedule appointments, arrange travel, and maintain filing systems. Fluency in English and relevant education are required.

Qualifications

• College, CEGEP, or other 1-2 year certificate or diploma in Administrative assistant/secretarial science.
• 1–2 years of experience in a related industry preferred.
• Excellent interpersonal and communication skills.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Determine and implement office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer the phone and relay phone calls and messages.
• Respond to electronic inquiries.
• Oversee the preparation of reports.
• Respond to employee inquiries and complaints.
• Order office supplies and keep inventory.
• Oversee payroll administration.
• Arrange travel, related itineraries, and reservations.
• Set up and maintain manual and computerized information filing systems.
• Perform data entry tasks.
• Maintain and manage the digital database.

Skills

Fluent English

Data entry

Interpersonal skills

Education

College/CEGEP diploma in Administrative assistant or related

Tools

Google Docs

MS Excel

MS Outlook

MS Windows

MS Word

Electronic mail

Job description

Second Plumbing and Heating Ltd. is located in Edmonton, AB T5S 1J3. The company is actively seeking applicants for the Administrative Assistant role. The applicant should be self-motivated and have excellent interpersonal skills. The selected candidate will be expected to join and start work as soon as possible. It will be a permanent or full-time job.

Employer Name: Second Plumbing and Heating Ltd.
Position: Administrative assistant
No. of vacancies: 1
Salary: $36.00 hourly / 30 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Edmonton, AB T5S 1J3

• The candidate will be responsible for assisting with staff consultation and grievance procedures.
• The candidate will coordinate the flow of information within the team.
• The candidate must open and distribute mail and other materials.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate will be responsible for overseeing payroll administration.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must perform data entry tasks.
• The candidate must maintain and manage the digital database.

Job Requirements

• The candidate should be fluent in the English language.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a one-to two-year program or equivalent experience in Administrative assistant and secretarial science.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.

Experience and specialization

Computer and technology knowledge

• The candidate must be knowledgeable about Google Docs,MS Excel,MS Outlook,MS Windows,MS Word and Electronic mail.