Office Administrator

Techmation Electric & Controls Ltd.; Whitecourt; On-site; CAD 42,000 - 52,000; Full time

Job summary

Techmation Electric & Controls Ltd. is seeking an Office Administrator for our Whitecourt branch. The role requires at least 2 years of administrative experience within an industrial construction setting.

The successful candidate will coordinate office activities, supervise staff, handle AP/AR, process invoices, and prepare regular reports. Strong computer skills and familiarity with Bluebeam and Adobe are essential.

Qualifications

• Minimum of 2 years experience in office administration role.
• Excellent computer skills with Office 365 (Excel, Word, PowerPoint), OneDrive, Teams, Outlook, Forms.
• Knowledge of Bluebeam and Adobe.
• Proficient in data entry.

Responsibilities

• Coordinating office activities and operations to secure efficiency and adherence to company policies.
• Supervising administrative staff and distributing responsibilities to ensure performance.
• Provide ongoing discussions with district managers to improve office efficiency and KPIs.
• Accounts Payable and Accounts Receivable.
• Process invoices and prepare weekly/monthly reports.
• Manage client prequalification sites and related documents (RFI, EOI, RFP).
• Assist purchasing procedures and requirements as needed.
• Filing and data entry tasks.
• Schedule orientations and safety training for employees.
• Inventory tracking and reporting.
• Coordinate business development events (Christmas parties, golf tournaments, customer appreciation).

Skills

Data entry

Office 365 proficiency

Tools

Bluebeam

Adobe Acrobat

Job description

Techmation Electric & Controls is currently seeking a Office Administrator for our Whitecourt branch. Previous administrative experience working within an industrial construction organization would be considered an asset. Candidates must have a minimum of 2 years work experience in an administrative role.

Job Responsibilities

• coordinating office activities and operations to secure efficiency and compliance to company policies
• supervising administrative staff and dividing responsibilities to ensure performance
• provide ongoing discussion with district managers to better improve office efficiency and KPI’s
• Accounts Payable
• Accounts Receivable
• Process invoices
• Prepare weekly and monthly reports
• Manage client prequalification sites
• Prepare Client pre-qualifications, RFI’s, EOI’s and RFP’s
• Responsible for understanding purchasing procedures and requirements in order to support and assist as needed
• Filing
• Data entry
• Schedule employee orientations and safety training
• Assist management as required
• Inventory tracking and reporting
• Coordinate business development events, such as Christmas parties, golf tournaments, customer appreciation, etc

Candidates Must Have

• Minimum of 2 year experience in office administration role
• Excellent computer skills, specifically with Office 365 (Excel, Word, PowerPoint), OneDrive, Teams, Outlook, Forms
• Knowledge of Bluebeam and Adobe
• Proficient in data entry