Residential Plumbing & HVAC Administrative Assistant

Wiehler-Mechanical-Ltd.; Calgary; On-site; CAD 34,000 - 37,000; Full time

Benefits offered by this job

Health and dental coverage

RRSP with employer matching

Job summary

Wiehler Mechanical Ltd. in Calgary is seeking a full-time Residential Plumbing & HVAC Administrative Assistant to coordinate between office, field teams, clients, vendors and contractors.

This role supports a busy, detail-oriented team and ensures smooth daily operations. The position requires at least 3 years of administrative experience, proficiency with Excel, Word, and Outlook, and a strong, organized work approach.

Qualifications

• At least 3 years in an administrative role
• At least 1 year of administrative work in plumbing or HVAC, and a working understanding of the industry
• Confidence using Excel, Word and Outlook
• A detail-oriented approach and strong organizational habits
• Experience using WhatsApp Messenger
• Starting wage of $25–$27/hour, depending on experience

Responsibilities

• Answering phones, replying to emails and handling day-to-day correspondence for the plumbing and HVAC department
• Opening and managing job files from start to finish, including issuing purchase orders and preparing invoices
• Applying for and tracking city permits
• Working with suppliers, vendors and subcontractors so materials and services arrive when they're needed
• Booking appointments, answering client questions and following up on service requests
• Keeping project, client and inventory records, databases and spreadsheets accurate and current
• Entering large amounts of data quickly and accurately

Skills

Administrative experience

Detail-oriented

Organizational skills

WhatsApp usage

Tools

Excel

Word

Outlook

WhatsApp Messenger

Job description

Residential Plumbing & HVAC Administrative Assistant

About the Role

Our plumbing and HVAC departments depend on good coordination, and we need a full-time Administrative Assistant to keep things moving. You'll be the link between our office, our field teams, and the clients, vendors and contractors we work with every day. If you like a busy workload, and a well-organized job file, this role is for you.

What You'll Be Doing

• Answering phones, replying to emails and handling day-to-day correspondence for the plumbing and HVAC department
• Opening and managing job files from start to finish, including issuing purchase orders and preparing invoices
• Applying for and tracking city permits
• Working with suppliers, vendors and subcontractors so materials and services arrive when they're needed
• Booking appointments, answering client questions and following up on service requests
• Keeping project, client and inventory records, databases and spreadsheets accurate and current
• Entering large amounts of data quickly and accurately

What You Bring

• At least 3 years in an administrative role
• At least 1 year of administrative work in plumbing or HVAC, and a working understanding of the industry
• Confidence using Excel, Word and Outlook
• A detail-oriented approach and strong organizational habits
• Experience using WhatsApp Messenger
• Starting wage of $25–$27/hour, depending on experience
• Health and dental coverage
• RRSP with employer matching

Who We Are

Wiehler Mechanical Ltd. has provided plumbing and HVAC services across Calgary for more than 40 years. Our reputation rests on professional, safe, high-quality work, and we put the same care into our team. You'll work alongside experienced tradespeople and office staff who are happy to share what they know, in a workplace where everyone is respected and included.