Administrative Assistant

ARJAE Design Solutions Ltd.; Nisku; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

ARJAE Design Solutions Ltd. is seeking an Administrative Assistant to provide comprehensive administrative support in a fast-paced office and fabrication facility environment.

You will handle data entry, reception, time entry, and a range of other tasks to support office, project and engineering teams. The role requires at least 2 years of related experience, strong organizational and communication skills, and the ability to work independently in a busy setting in Nisku, Alberta.

Qualifications

• Minimum 2 years experience in an administrative role.
• Strong organizational, problem-solving and communication skills.
• Proficient in data entry with high accuracy.
• Based in Nisku, Alberta, and legally eligible to work in Canada.

Responsibilities

• Providing data entry and administrative support to office, project & engineering teams
• Performing reception duties, answering phones, greeting visitors and routing inquiries
• Performing time entry for shop and office employees with high accuracy for job costing, invoicing and payroll
• Supporting planning and organization of meetings, company events, travel arrangements
• Maintaining project-related documentation and assisting with IT support as needed
• Ensuring adherence to safety policies and procedures in the office and shop environment
• Other administrative duties as assigned

Skills

Data entry

Organization

Communication

Multi-tasking

Time management

Customer service

Excel

Office software

Education

Office Administration certificate/diploma

Tools

Excel

Word

Outlook

SharePoint

OneDrive

Job description

We are currently seeking an Administrative Assistant to join our team. Your main goal will be to provide administrative services in a fast-paced environment to a variety of groups internally in both the office and fabrication facility. The candidate will perform a variety of administrative functions including administrative support, time entry, reception and a wide variety of other administrative responsibilities for the company.

We are looking for a self-motivated and detail-oriented individual with a minimum of 2 years experience in a related role who can work independently and has strong organizational, problem-solving and communication skills.

Key Responsibilities

• Providing data entry and other administrative support services to office, project & engineering teams
• Performing reception duties for the office, answering phones, greeting and directing visitors, and handling/routing inquiries
• Performing time entry for shop and office employees with a very high degree of accuracy for job costing, customer invoicing and payroll
• Providing support and assistance to other groups in the office and shop as required
• Supporting the planning and organization of meetings, company events, travel arrangements, etc.
• Supporting the preparation, collection, tracking and maintenance of project-related documentation
• Assisting with setup of new work stations and other basic IT support
• Following and supporting Arjae’s safety policies, programs and procedures in support of our commitment to the safety of all employees, clients, and other stakeholders
• Performing other related duties as assigned

Qualifications/Requirements

• Strong organization, communication and customer-service skills with a friendly, professional demeanor
• Demonstrated experience and commitment to performing detail-oriented work with a very high degree of accuracy
• A minimum of 2 years experience in an administrative role, preferably in an engineering and/or fabrication environment
• Proficient in data entry, with a high degree of accuracy
• Certificate or diploma from an Office Administration-related program is an asset but not required
• Ability to multi-task and provide administrative support to multiple internal groups in both an office and shop environment
• Strong computer skills and proficiency in Excel, Word, Outlook, SharePoint, and OneDrive are required; Adobe and/or Bluebeam Revu experience is an asset
• Collaborative and team-oriented approach to support the business
• Ability to work in a fast-paced, entrepreneurial environment

Additional Information

• This position is based in our office in Nisku, Alberta
• Must be legally entitled to work in Canada

We thank all applicants, however only those selected for further consideration will be contacted.