Administrative Assistant/Receptionist

Aspirespecialneeds; Red Deer; Hybrid; CAD 26,000 - 32,000; Full time

Benefits offered by this job

Dental care

Extended health care

Life insurance

Paid time off

Job summary

Aspirespecialneeds is seeking an Administrative Assistant/Receptionist to work in person in Red Deer, Alberta. The role includes front desk reception, light administrative tasks and coordinating with staff to ensure smooth daily operations.

The ideal candidate will handle phone inquiries, greet visitors, manage mail and couriers, and support management and staff with office procedures. This is a hands-on position offering benefits and a collaborative team environment.

Qualifications

• Experience in a similar role; post-secondary education in Administration an asset.
• Excellent verbal and written communication skills.
• Attention to detail and the ability to work in a fast-paced environment.
• Experience with Microsoft Office Suite (or similar program); ability to work within database.

Responsibilities

• Answer general phone inquiries in a professional and courteous manner.
• Greet clients, suppliers, and visitors to the organization.
• Direct phone inquiries to the appropriate staff members.
• Prepare internal newsletters, memos and documents using word processing, spreadsheets and databases.

Skills

Verbal communication

Written communication

Attention to detail

Microsoft Office

Database experience

Fast-paced environment

Education

Post-secondary education in Administration

Tools

Microsoft Office Suite

Database software

Job description

Position: Administrative Assistant/Receptionist
Posting: August 31, 2026
Closing Date: Until suitable candidate is found
Reports to: Executive Assistant
location: In person - Red Deer, Alberta

Compensation: From $18.76 - $23.08 per hour

Primary Duties and Responsibilities

Reception

• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with the accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
• Reserve parking spaces for visitors as required.

Administrative Duties

• Use computer word processing, spreadsheet and database software to prepare internal newsletter,
  record relevant information, memos and documents
• Prepare, receive, sort and send outgoing faxes, mail and courier parcels
• Forward incoming general emails, voicemail and faxes to the appropriate staff member
• Make service inquiry documents available
• Purchase, receive and store the office and program supplies, ensuring that basic supplies are
  always available
• Record and maintain payments, notes and tasks in family files in database
• Provide administrative support to management and staff
• Initiate and coordinate the maintenance of office equipment
• Receive and record payments, donations, and ticket sales and process through Chase merchant
  machine
• Maintain workroom, library and waiting area, keeping them organized and clean
• Maintain staff list of necessary documents for employee files,
• Maintain Library by cleaning/shelving and checking books in and out.

Qualifications

• Experience in a similar role; post-secondary education in Administration an asset
• Excellent verbal and written communication skills
• Attention to detail and the ability to work in a fast-paced environment
• Experience with Microsoft Office Suite (or similar program); ability to work within database

We offer

• Connected team approach
• Dental care
• Extended health care
• Life insurance
• Paid time off