Administrative Assistant

Univar; Canada; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading chemical service provider in Canada is looking for an Administrative Assistant to handle day-to-day administrative tasks. The role includes greeting visitors, managing document workflows, and supporting projects. Candidates must have a post-secondary degree and 3-5 years of experience, along with excellent communication skills and proficiency in MS Office. Join us to contribute positively to our community and work within a supportive culture that values growth and diversity.

Benefits

Paid training and development programs

Global career advancement opportunities

Competitive salary and benefits package

Qualifications

• 3-5 years of relevant work experience required.
• High proficiency in MS Office programs is necessary.
• Self-starter with initiative and the ability to work independently.

Responsibilities

• Perform administrative duties including scanning and filing.
• Greet visitors and direct them appropriately.
• Answer phones and direct calls for various provinces.
• Order office supplies and manage new-hire setups.

Skills

Excellent telephone and communication skills

Strong problem-solving skills

Detail-oriented

Ability to multi-task

Education

Post-secondary degree or diploma

Tools

MS Office suite

Job description

Company Name: Univar Solutions Canada LTD

Requisition ID: 34563

A Place Where People Matter - Growing our People to Grow our Business

We’re thrilled that you are exploring career opportunities where you can continue to make a positive difference every day to keep our communities healthy, fed, clean and safe.

About the position

Reporting to the General Manager, the Administrative Assistant is responsible for performing day-to-day administrative and clerical tasks to support efficient operations and special projects.

What we offer:

• Paid training and development programs at every level
• Global career advancement and mentoring opportunities
• Competitive salary, benefits to include; employer paid medical & dental, short term and long term disability coverage, pension with employer matched contributions
• Employee Resource Networks that are advocating for advancing diversity, equity and inclusion within the company

What you’ll do

• Administrative duties, scanning, filing, Information, and document management
• Greet visitors and direct to proper department/person
• Answer phones and direct calls for AB, SK, and BC
• BOL scanning & filing
• Open & distribute interoffice mail accordingly
• Send & receive courier and faxes
• Order office supplies including stationary, printer supplies, coffee/tea supplies, business cards, etc.
• New-hire setup - Key & fob programming, alarm code, equipment & supplies set-up
• Distribute office documentation/communication
• SharePoint & training records upkeep
• Other administrative duties as assigned
• Provide support in audits & health checks on projects and programs (high level of confidential information managed)
• Prepare and maintain spreadsheets, reports, and presentations utilizing business software applications and department systems
• Provide project tool training and support to team members

What we would like from you

• Post‑secondary degree or diploma
• 3‑5 years of relevant work experience
• Excellent telephone and communication skills
• Knowledge and experience in the use of the various tools to aid program management. High proficiency using the MS Office suite of programs
• Strong problem‑solving skills with the ability to prioritize
• Must be detail‑oriented and pay close attention to accuracy
• Self‑starter who can take initiative and operate independently
• Ability to multi‑task, maintain confidentiality, ensure attention to detail and stay organized within a busy workenvironment