Administrative assistant

Tobermory; Calgary; On-site; CAD 46,000 - 49,000; Full time

Job summary

Skyview Ranch Physiotherapy Ltd. in Calgary is seeking an Administrative Assistant who is self-motivated with strong interpersonal skills.

The role is permanent, full-time, with a start date as soon as possible and a schedule of 30–35 hours per week. The successful candidate will handle event planning, minutes, scheduling, front-d desk duties, inquiries, purchasing, travel plans, mail distribution, filing, and document proofreading.

Qualifications

• Plan and coordinate events such as seminars and conferences.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer phones and forward calls/messages.
• Respond to electronic inquiries.
• Order office supplies and maintain inventory.
• Plan travel and related itineraries; make reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Open and distribute mail; coordinate information flow.
• Set up and maintain manual and computerised filing systems.
• Type and proofread forms and documents.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Answer phones and forward messages.
• Respond to electronic inquiries.
• Order office supplies and maintain inventory.
• Plan travel and related itineraries; make reservations.
• Greet visitors and direct them to contacts or service areas.
• Open and distribute mail; coordinate information flow.
• Set up and maintain filing systems.
• Type and proofread documents.

Skills

Multitasking

Client-focused

Organised

Reliable

Team player

Microsoft Office

Education

Secondary (high) school graduation certificate

Tools

Microsoft Office

Job description

Skyview Ranch Physiotherapy Ltd. based in Unit 1205, Second Floor, 55 Skyview Ranch Rd NE, Calgary, AB T3N 0A6 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job.

Employer Name: Skyview Ranch Physiotherapy Ltd.
Position: Administrative assistant
No. of vacancies: 1
Salary: $27.00 to $29.00 hourly (to be negotiated) 30 to 35 hours per week
Employment type: Permanent employment, Full time
Location: Unit 1205, Second Floor, 55 Skyview Ranch Rd NE, Calgary, AB T3N 0A6

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 1 to less than 7 months of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be client focused.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Microsoft Office.

Additional information

Security and safety

• The candidate should be subjected to a thorough criminal background check.