Administrative Assistant & Events Coordinator

Tobermory; Calgary; On-site; CAD 46,000 - 49,000; Full time

Job summary

Skyview Ranch Physiotherapy Ltd. in Calgary is seeking an Administrative Assistant who is self-motivated with strong interpersonal skills.

The role is permanent, full-time, with a start date as soon as possible and a schedule of 30–35 hours per week. The successful candidate will handle event planning, minutes, scheduling, front-d desk duties, inquiries, purchasing, travel plans, mail distribution, filing, and document proofreading.

Qualifications

• Plan and coordinate events such as seminars and conferences.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer phones and forward calls/messages.
• Respond to electronic inquiries.
• Order office supplies and maintain inventory.
• Plan travel and related itineraries; make reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Open and distribute mail; coordinate information flow.
• Set up and maintain manual and computerised filing systems.
• Type and proofread forms and documents.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Answer phones and forward messages.
• Respond to electronic inquiries.
• Order office supplies and maintain inventory.
• Plan travel and related itineraries; make reservations.
• Greet visitors and direct them to contacts or service areas.
• Open and distribute mail; coordinate information flow.
• Set up and maintain filing systems.
• Type and proofread documents.

Skills

Multitasking

Client-focused

Organised

Reliable

Team player

Microsoft Office

Education

Secondary (high) school graduation certificate

Tools

Microsoft Office

Job description

Skyview Ranch Physiotherapy Ltd. in Calgary is seeking an Administrative Assistant who is self-motivated with strong interpersonal skills.

The role is permanent, full-time, with a start date as soon as possible and a schedule of 30–35 hours per week. The successful candidate will handle event planning, minutes, scheduling, front-d desk duties, inquiries, purchasing, travel plans, mail distribution, filing, and document proofreading.