Administrative assistant

Tobermory; Nanaimo; On-site; CAD 33,000 - 44,000; Full time

Job summary

0999231 BC Ltd in Nanaimo, BC is hiring an Administrative Assistant to support daily office operations, coordinate events, and manage communications. The role requires a reliable, detail-oriented individual with solid MS Office skills and good interpersonal abilities.

Permanent, full-time position offering $28.00 per hour at 35 hours weekly. Start date ASAP. Fluency in English, college diploma, and 1–2 years experience preferred.

Qualifications

• Fluent in English with strong written and spoken communication.
• College/CEGEP diploma required.
• 1–2 years of related experience preferred.
• Able to multitask and meet deadlines.
• Excellent organizational and administrative skills.
• Reliable and a good team player.
• Proficient with MS Office (Excel, Word, Outlook).

Responsibilities

• Plan and coordinate seminars, conferences, and events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Answer phones and forward messages.
• Respond to electronic inquiries.
• Compile data and statistics.
• Order office supplies and manage inventory.
• Plan travel and itineraries and make reservations.
• Open and distribute mail and coordinate information flow.
• Type and proofread forms and other documents.
• Coordinate and review projects and programmes.

Skills

English fluency

Multitasking

Organization

Communication skills

Teamwork

Reliability

Attention to detail

Client focus

Good judgement

Education

College/CEGEP diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Office

Microsoft Windows

Job description

0999231 BC Ltd based in 200 Nicol Street, Nanaimo, BC V9R 4T2 is inviting applications from suitable candidates for the position of Administrative assistant who are self‑motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job.

Employer Name: 0999231 BC Ltd
Position: Administrative assistant
No. of vacancies: 1
Salary: $28.00 hourly / 35 hours per week
Employment type: Permanent employment, Full time
Location: 200 Nicol Street, Nanaimo, BC V9R 4T2

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be in charge of typing and proofreading forms and other documents.
• The candidate will be responsible for assigning, coordinating, and reviewing projects and programmes.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a College/CEGEP diploma.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.
• The candidate should have good judgemental skills.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Microsoft Excel, Microsoft Office, Microsoft Word, Microsoft Windows, and Microsoft Outlook.