Accounts Payable Specialist - 12-Month Contract (Maternity Leave Coverage)

Elby Professional Recruitment; Vaughan; On-site; CAD 60,000 - 65,000; Full time

Job summary

Elby Professional Recruitment in Vaughan, Ontario is seeking an Accounts Payable Specialist for a 12-month maternity leave coverage. This full-time, on-site role expects handling a high-volume AP function accurately and timely while collaborating with internal teams and vendors.

You will process invoices, manage weekly payments, reconcile statements, and maintain meticulous vendor records to meet terms and discount windows.

Qualifications

• 3–5 years of full-cycle accounts payable experience, including high-volume transaction processing.
• Post-secondary education in a related field and/or a certificate in accounting or bookkeeping.
• Strong understanding of AP processes, policies and procedures.
• Excellent problem-solving, written and verbal communication skills.
• Strong organization, prioritization and time management with attention to detail.
• Strong Microsoft Office skills (Excel, Word and Outlook).

Responsibilities

• Process and match vendor invoices, confirming prices and quantities against purchase orders.
• Prepare and process weekly cheque runs and EFT payments, ensuring terms are met.
• Reconcile monthly vendor statements and related transactions.
• Maintain vendor files and accurate documentation for internal and external requirements.
• Review and investigate older purchase orders each month.
• Investigate and resolve invoice discrepancies before due dates.
• Work with other departments to obtain invoice approvals and clear outstanding AP issues.
• Respond to and resolve vendor inquiries promptly.

Skills

High-volume AP processing

Vendor relationship management

Strong communication skills

MS Excel

Education

Post-secondary education or certificate in accounting

Tools

Infor

Job description

Location: Vaughan, Ontario Employment type: 12-month contract, full-time (maternity leave coverage) Salary: $60,000 – $65,000 per year Hours: 8am - 5pm, work is onsite

About the Opportunity

Our client, an established, growing distributor with multiple branches, is looking for an experienced Accounts Payable Specialist to cover a 12-month maternity leave. You will keep a high-volume AP function running accurately and on time, work closely with internal teams and build strong vendor relationships by paying within terms and discount windows.

What You'll Do

• Process and match vendor invoices, confirming prices and quantities against purchase orders
• Prepare and process weekly cheque runs and EFT payments, making sure payment terms are met
• Reconcile monthly vendor statements and related transactions
• Maintain vendor files and accurate documentation for internal and external requirements
• Review and investigate older purchase orders each month
• Investigate and resolve invoice discrepancies before due dates
• Work closely with other departments to obtain invoice approvals and clear outstanding AP issues
• Respond to and resolve vendor inquiries promptly

What You Bring

• 3-5 years of full-cycle accounts payable experience, including high-volume transaction processing
• Post-secondary education in a related field and/or a certificate in accounting or bookkeeping
• Strong understanding of AP processes, policies and procedures
• Excellent problem-solving, written and verbal communication skills
• Strong organization, prioritization and time management, with close attention to detail
• Strong Microsoft Office skills (Excel, Word and Outlook); knowledge of Infor is an asset

To be eligible for this role, you must be legally eligible to work in Canada.