Accounts Payable Specialist

Vaco; Burlington; On-site; CAD 36,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco in Canada is seeking an attentive Accounts Payable Specialist to accurately code, review, and process a high volume of invoices in a fast-paced environment.

You will match invoices to POs, receiving documentation, and supporting records, communicate with vendors, and support month-end close while identifying process improvements. Strong Excel and ERP experience are essential; 2+ years in AP is required.

Qualifications

• 2+ years in accounts payable or a similar accounting function.
• Strong understanding of the full accounts payable cycle, including three-way matching and invoice coding.
• Demonstrated ability to process a high volume of transactions accurately and efficiently.

Responsibilities

• Accurately code, review, and process a high volume of invoices in accordance with established accounting policies and procedures.
• Match invoices to purchase orders (POs), receiving documentation, and supporting records to ensure accuracy and completeness prior to payment.
• Process approximately 450 invoices per week, maintaining a high level of accuracy and efficiency in a fast-paced, deadline-driven environment.
• Review invoices for discrepancies, including pricing, quantities, tax, vendor information, and purchase order details, and follow up as required.
• Communicate regularly with vendors to resolve invoice discrepancies, obtain missing documentation, and respond to payment or account inquiries.
• Collaborate with internal departments, including Purchasing, Receiving, and Operations, to investigate and resolve invoice and purchase order issues.
• Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres, and departments.
• Monitor invoice workflow and follow up on outstanding approvals to support timely processing and payment.
• Maintain organized and accurate accounts payable records and supporting documentation.
• Assist with month-end activities, including invoice accruals, account reconciliations, and reporting as required.
• Identify opportunities to improve invoice processing procedures, increase efficiency, and reduce errors.
• Maintain confidentiality and exercise sound judgment when handling financial and vendor information.

Skills

Accounts payable

Three-way matching

Invoice processing

Excel

ERP systems

AP automation

Time management

Attention to detail

Vendor relations

Numerical/analytical skills

Problem-solving

Tools

Microsoft Excel

ERP systems

Job description

About the Opportunity

• Accurately code, review, and process a high volume of invoices in accordance with established accounting policies and procedures.


• Match invoices to purchase orders (POs), receiving documentation, and supporting records to ensure accuracy and completeness prior to payment.


• Process approximately 450 invoices per week, maintaining a high level of accuracy and efficiency in a fast-paced, deadline-driven environment.


• Review invoices for discrepancies, including pricing, quantities, tax, vendor information, and purchase order details, and follow up as required.


• Communicate regularly with vendors to resolve invoice discrepancies, obtain missing documentation, and respond to payment or account inquiries.


• Collaborate with internal departments, including Purchasing, Receiving, and Operations, to investigate and resolve invoice and purchase order issues.


• Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres, and departments.


• Monitor invoice workflow and follow up on outstanding approvals to support timely processing and payment.


• Maintain organized and accurate accounts payable records and supporting documentation.


• Assist with month-end activities, including invoice accruals, account reconciliations, and reporting as required.


• Identify opportunities to improve invoice processing procedures, increase efficiency, and reduce errors.


• Maintain confidentiality and exercise sound judgment when handling financial and vendor information.

About You

• 2+ years of experience in accounts payable, invoice processing, or a similar accounting function.


• Strong understanding of the full accounts payable cycle, including three-way matching and invoice coding.


• Demonstrated ability to process a high volume of transactions accurately and efficiently.


• Strong attention to detail with excellent organizational and time-management skills.


• Excellent communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.


• Strong problem-solving skills and the ability to investigate and resolve discrepancies independently.


• Proficiency with Microsoft Excel and accounting or ERP systems; experience with invoice processing or AP automation systems is an asset.


• Ability to prioritize competing deadlines and work effectively in a fast-paced environment.


• Strong numerical and analytical skills with a high degree of accuracy.


• Professional, collaborative, and customer-service-oriented approach.

Pay Range

$26 - $28 / hour

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.

the individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.