Accounts Payable Specialist - Construction - Mississauga

Newlands Group; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health & dental

RRSP match

Family assistance

Vacation & days off

Professional development

Employee events

Job summary

Newlands Group in Mississauga, ON is seeking an Accounts Payable Specialist to manage the full AP cycle across multiple entities. This hands-on role partners with project teams, trades, and vendors to ensure accurate, timely invoicing and payments.

The ideal candidate brings 3-5 years of AP or accounting experience, proficiency with QuickBooks or similar software, and strong Excel/communication skills. In-office role with competitive benefits.

Qualifications

• Post-secondary education in Accounting/Business/Finance, plus 3-5 years of AP or accounting experience.
• Solid grasp of AP, vendor management, and month-end processes.

Responsibilities

• Process vendor and trade invoices across multiple entities.
• Manage AP postings in cloud-based accounting software.
• Monitor AP inboxes and handle vendor inquiries.
• Process utility bills and recurring invoices.
• Track PO and invoice approval status.
• Reconcile vendor statements and resolve discrepancies.
• Reconcile corporate card and employee expense reports.
• Run payment cycles per agreed terms.
• Monitor AP aging and escalate.
• Support year-end audit documentation.

Education

Accounting/Business/Finance degree

Tools

QuickBooks

Excel

Word

Outlook

Teams

Job description

Accounts Payable Specialist

Mississauga, ON, Canada — Full-Time In Office

About the Opportunity

Our client is a growing construction-sector organization with operations across construction management, equipment, real estate, and related services. As they expand, they're adding an Accounts Payable Specialist to their finance team in Mississauga. The team values innovation, integrity, collaboration, and strong execution.

The Role

A hands-on role at the core of the company's finance function, owning the full AP cycle across multiple entities and working closely with project teams, trades, and vendors. Ideal for someone detail-oriented, fast-paced, and comfortable taking ownership.

Key Responsibilities

Accounts Payable

• Process vendor and trade invoices across multiple entities
• Manage AP postings in cloud-based accounting software
• Monitor AP inboxes and handle vendor inquiries
• Process utility bills and recurring invoices
• Track PO and invoice approval status
• Reconcile vendor statements and resolve discrepancies
• Reconcile corporate card and employee expense reports
• Run payment cycles per agreed terms
• Monitor AP aging and escalat??
• Support year-end audit documentation

Vendor Management

• Set up and maintain vendor profiles across systems
• Update vendor banking details in the online banking platform
• Keep vendor files organized across entities

Billing Support

• Issue monthly recurring invoices for affiliated companies
• Support routine billing cycles

Month-End & Compliance

• Confirm approvals ahead of month-end close
• Post recurring journal entries
• Reconcile intercompany GL accounts
• Compile annual T5018 subcontractor data
• Support year-end close with reconciled, audit-ready AP records
• Take on added duties as the role grows

What You Bring

Experience

• Post-secondary education in Accounting/Business/Finance, plus 3-5 years of AP or accounting experience
• Solid grasp of AP, vendor management, and month-end processes

Skills

• Detail-oriented with strong accuracy
• Able to manage high volumes and shifting priorities
• Proficient in QuickBooks or similar
• Strong Excel, Word, Outlook, Teams skills
• Strong communication and vendor relationship skills
• Organized, process-driven, self-directed

Nice to Have

• Construction or multi-entity experience
• Familiarity with construction accounting/ERP software
• Experience with holdback invoicing and trade payments
• Knowledge of T5018 reporting

What's Offered

• Competitive pay and benefits (health, dental, RRSP match)
• Family assistance program
• Generous vacation and personal days
• Professional development
• Employee discounts, wellness and recognition programs
• Team and community events