Accounts Payable Administrator

TDS Personnel; Toronto; On-site; CAD 54,000 - 66,000; Full time

Job summary

A staffing agency in Ontario is seeking an Accounts Payable Administrator for a 12-month contract to handle AP functions. The candidate must process invoices, reconcile vendor statements, and maintain accurate records. Proficiency in Microsoft Excel and accounts payable experience is required. This role offers an annual salary of CA$60,000.00, aiming for detail-oriented individuals who can efficiently manage financial documentation and contribute to organizational success.

Qualifications

• Proven experience in Accounts Payable functions, including processing invoices.
• Demonstrated ability to review and verify documentation for accuracy.
• Proficiency in data entry with a high degree of accuracy.

Responsibilities

• Process accounts payable invoices and ensure timely payments.
• Review and verify invoices, purchase orders, and quotes.
• Reconciling vendor statements and resolving discrepancies.

Skills

Accounts Payable functions

Invoicing

Data entry

Vendor statement reconciliation

Problem-solving skills

Microsoft Excel

Attention to detail

Organizational skills

Tools

Microsoft Office Suite

Maestro (Accounting Program)

Job description

Our client located in the Downsview area requires an AP Administrator to join their team on a 12-month contract basis to cover a maternity leave. The Accounts Payable Administrator shall perform all duties diligently, efficiently and professionally and be consistent with the standards and expectations set forth.

Base pay range

CA$60,000.00/yr - CA$60,000.00/yr

Responsibilities

• Process accounts payable invoices and ensure accurate and timely payments.
• Review and verify invoices, purchase orders, quotes and expense reports for proper documentation and approval.
• Enter invoices into the accounting system and allocate expenses to the appropriate general ledger accounts.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Maintain accurate records of all accounts payable transactions and assist with month‑end closing activities related to accounts payable.
• Maintain and organize the file room to access files or invoices required.
• Use technical tools and software such as the Microsoft Office Suite, Excel, and receive training with Maestro (Accounting Program).

Role requirements

• Proven experience in Accounts Payable (AP) functions, including processing invoices and expense reports.
• Demonstrated ability to review and verify documentation (invoices, purchase orders, quotes) for accuracy and proper authorization.
• Proficiency in data entry with a high degree of accuracy and attention to detail.
• Solid understanding of general ledger (GL) coding and expense allocation.
• Experience with vendor statement reconciliation and discrepancy resolution.
• Knowledge of month‑end closing procedures as they relate to Accounts Payable.
• Excellent organizational skills for maintaining accurate transaction records and a structured filing system (both physical and electronic).
• Proficiency with Microsoft Office Suite, particularly strong skills in Microsoft Excel.
• Experience with an accounting or Enterprise Resource Planning (ERP) system is a plus (training will be provided for Maestro).
• Ability to quickly learn and efficiently use new technical tools and software.
• Strong problem‑solving skills to investigate and resolve vendor issues.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

Seniority level

• Associate

Employment type

• Contract

Job function

• Accounting/Auditing

Industries

• Construction