(AARO) Additional Assistant Returning Officer

Powell River Educational Services Society; Powell River; On-site; CAD 30,000 - 60,000; Part time

Job summary

A regional educational services organization in Powell River is seeking a part-time Additional Assistant Returning Officer. The role involves planning and organizing voting events, managing human and financial resources, and ensuring compliance with election regulations. Ideal candidates will have strong organizational, communication, and leadership skills. Wage rate is $44.77 per hour, and applications can be sent via email.

Qualifications

• Experience managing and controlling financial, material, and human resources.
• Ability to plan and organize multi-faceted public events.
• Skills in recruiting, selecting, and training human resources.

Responsibilities

• Plan and organize voting, including special ballot voting.
• Administer the Canada Elections Act.
• Communicate with the RO during an event.

Skills

Managing and controlling financial resources

Planning and organizing events

Recruiting and training staff

Using Windows-based applications

Negotiating accommodation space

Job description

Location: Powell River/qathet Regional District

Salary Or Wage: $44.77 per hour

Start Date: To be determined

Job Type: Part Time

List of Requirements

Experience

• Managing and controlling financial, material and human resources
• Planning and organizing large, multi-faceted public events
• Recruiting, selecting and training human resources
• Negotiating and leasing accommodation space and essential services
• Maintaining inventory; supplying and distributing material
• Communicating information to the general public
• Using Windows-based computer applications

Knowledge of

• The federal electoral process
• The area of the ED where he is appointed
• Roles and responsibilities of election officers and RO office staff
• Common office automation tools and how to apply them to the efficient conduct of an electoral event

Abilities

• Organizational skills to understand the substance of the work and how best to achieve it
• Planning and scheduling skills to allocate and track time spent on work and to estimate workload requirements
• Budgeting skills to estimate resources required and to effectively manage allocated budget
• Interviewing skills to evaluate the abilities of potential employees to effectively carry out their duties
• Leadership skills to develop and establish performance expectations and goals for election officers and staff
• Decision-making skills to establish relevance of issues, information and inquiries and to exercise sound judgment in arriving at conclusions and/or solutions
• Analytical reasoning skills to understand and synthesize issues, identify relevant information and formulate an opinion
• Conflict resolution skills to address issues that arise between and among staff, political party/candidate representatives, electors, and EC
• Listening and reading skills to perceive, interpret and/or understand messages, concepts or ideas, written instructions in various manuals/guides and directives from EC or others
• Keyboarding proficiency to create electronic messages, written instructions and slide presentations for various purposes, including training
• Communication skills to effectively provide instructions, discuss issues and provide appropriate responses; to simplify complex ideas/concepts into plain language and to clearly convey information and messages to election officers, other people within the office, externally to electors, as well as to EC

Personal suitability

• Remains impartial in all dealings during electoral event
• Maintains a professional demeanour at all times and foster such in all election officers and office staff
• Remains focused and committed to the electoral process
• Exercises tact and common sense when dealing with electors who may have complaints and with candidates’ representatives who are competing with each other
• Remains sensitive and responsive to the special needs of electors, candidates and their representatives, election officers and office staff, and promotes this attitude in election officers and office staff to ensure that all situations are dealt with in the most appropriate way

Other

• Must be eligible to obtain a security clearance (processed by EC)

List of Duties

Key activities

• Plan and organize voting, including special ballot voting inside the AARO office
• Assist in and direct and monitor work of office staff and election officers
• Administer the Canada Elections Act
• Communicate with the RO and their staff during an event

Duties

• Plan and organize voting, including special ballot voting inside the AARO office
• Carry out pre-event assignments (as required by RO and as authorized by the CEO)
• Identify, open and ensure set-up of AARO office, including service centre
• Arrange for security guards if necessary, and enact security controls to mitigate risk at the office and at polling sites
• Assist in and direct and monitor work of office staff and election officers
• Help the SPS from the RO office appoint and train office staff and service agents
• Appoint and train DROs, CPSs and IOs
• Receive, control and distribute supplies for ordinary and advance polls
• Oversee budget for the AARO office
• Prepare accounts and submit to RO for approval
• Administer the Canada Elections Act
• Help office staff and election officers adhere to the procedures outlined in their manuals/guides
• Communicate with the RO during an event
• Send payroll information to the FO-Pay System
• Communicate with the AC to obtain technical support within the AARO office
• Relay results to RO on polling day
• The wage rate of $44.71 per hour applies to assignments (if any) prior to an election. During an election, an AARO is paid a flat fee of $18,760.35.
• Please email your resume to [e-mail] with the subject line ‘(AARO) Additional Assistant Returning Officer – Powell River’, addressed to William Irwin.

How to Apply

To apply for this job please use one of the methods listed below:

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