Purchasing Executive

Indoguna Singapore Pte Ltd; Região Norte; On-site; BRL 80,000 - 120,000; Full time

Job summary

Indoguna Singapore Pte Ltd is seeking a procurement specialist in Brazil's Norte region to manage PO processes and local purchases. You will source suppliers, negotiate terms, and align purchasing with demand while coordinating with sales, warehouse, and finance to maintain smooth operations.

The role requires a diploma or higher in a related field and at least 2 years in procurement or supply chain, with familiarity in handling perishable food products.

Qualifications

• Diploma or higher in Supply Chain Management, Procurement, Business Administration, or related fields.
• At least 2 years of relevant experience in procurement, purchasing, or supply chain management.
• Familiarity with purchasing and handling of food products, particularly perishable goods.

Responsibilities

• Manage purchase orders and local purchases, ensuring accuracy and timeliness.
• Source and negotiate with suppliers for best prices and terms.
• Collaborate with Sales to review forecasts and align purchasing plans.
• Coordinate with Warehouse to ensure timely receipt and quality control of perishable goods.
• Monitor stock turnover and coordinate actions to prevent shortages or overstocking.
• Liaise with internal teams to ensure smooth operations and issue resolution.
• Maintain purchasing records and supplier documents per company standards.
• Prepare periodic reports for Purchasing Manager/Finance (spend summary, supplier status).
• Perform any other responsibilities or projects as assigned by management.

Skills

Excel

Data analysis

Negotiation

Supplier liaison

Education

Diploma or higher in Supply Chain Management

Tools

SAP Hana

Job description

Job Responsibilities:

• Manage the process of purchase orders and ad hoc local purchases, ensuring accuracy, timeliness, and compliance with company policies.
• Source and negotiate with suppliers to secure the best possible prices, payment terms, and delivery schedules, while maintaining strong supplier relationships.
• Collaborate with the Sales team to review forecasts, align purchasing plans with projected demand, and ensure prompt follow-up when goods arrive at the warehouse.
• Work closely with the Warehouse team to confirm timely receipt of goods, verify product quality and quantity, and ensure proper handling and storage of perishable items.
• Coordinate closely with the warehouse, inventory, and logistics teams to monitor stock turnover, prevent overstocking or stockouts, and manage perishable inventory effectively.
• Monitor stock levels, report discrepancies or variances, and coordinate corrective actions to prevent shortages, delays, or overstocking.
• Liaise with internal teams (Sales, Warehouse, Finance, and Logistics) to ensure smooth operations, efficient order flow, and resolution of issues.
• Maintain accurate purchasing records, contracts, and supplier documents in line with company standards and audit requirements.
• Prepare periodic reports to Purchasing Manager/Finance (spend summary, outstanding POs, supplier status).
• Perform any other responsibilities or projects as assigned by management to support business objectives.

Requirements:

• Diploma or higher qualification in Supply Chain Management, Procurement, Business Administration, or other related fields
• At least 2 years of relevant working experience in procurement, purchasing, or supply chain management.
• Familiarity with purchasing and handling of food products, particularly perishable goods.
• Proficient in Microsoft Excel, with strong skills in Pivot Tables, V-Lookup, and data analysis.
• Strong written and verbal communication skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Knowledge of SAP Hana or other ERP systems will be highly advantageous.
• Registered Customs Declarant certification will be an added advantage.