Purchasing Executive

KINGMAO INTERNATIONAL (S) PTE LTD; Região Norte; On-site; BRL 120,000 - 180,000; Full time

Job summary

KINGMAO INTERNATIONAL (S) PTE LTD is seeking a skilled purchasing professional to manage end-to-end procurement processes in the region. You will source suppliers, negotiate terms, and issue purchase orders while coordinating closely with warehouse, operations and finance to optimize stock and costs.

The role entails evaluating supplier performance, maintaining price records, and supporting budgeting through data-driven analysis.

Qualifications

• Experience in end-to-end purchasing processes and supplier evaluation.
• Ability to coordinate with multiple departments to align purchasing with demand and budgets.
• Strong record of cost-saving initiatives and maintaining quality standards.

Responsibilities

• Purchasing & Order Management: source, quote compare, negotiate, issue POs.
• Supplier Management: source, evaluate, and maintain suppliers; manage terms and relationships.
• Cost & Price Management: conduct price analysis; negotiate pricing while ensuring quality.
• Inventory & Demand Coordination: plan purchases according to stock levels; coordinate with warehouse and sales.
• Purchasing Documentation & System Maintenance: maintain POs, quotations, contracts and delivery docs in the system.
• Cross-Department Coordination: liaise with Finance, Warehouse, Operations for requirements and updates.
• Purchasing Compliance & Process Improvement: ensure compliance and drive efficiency improvements.
• Reporting & Analysis: maintain purchasing data and assist management analyses.

Skills

Negotiation

Supplier management

Cost analysis

Purchase planning

Tools

ERP system

Job description

Job Responsibilities

1. Purchasing & Order Management

   • Handle day-to-day purchasing activities, including sourcing, quotation comparison, price negotiation, and issuance of purchase orders.

   • Follow up on purchase orders to ensure timely delivery, correct quantities, and required quality standards.

   • Manage order changes, delivery delays, shortages, and other purchasing-related issues.

2. Supplier Management

   • Source, evaluate, and maintain suitable suppliers based on price, quality, delivery performance, and service.

   • Build and maintain good working relationships with existing and potential suppliers.

   • Coordinate quotations, commercial terms, payment terms, and other supplier-related matters.

3. Cost & Price Management

   • Conduct price comparisons and purchasing cost analysis to identify cost-saving opportunities.

   • Negotiate with suppliers to achieve competitive pricing while maintaining required quality and delivery standards.

   • Maintain accurate purchasing price records and provide relevant information for budgeting and cost analysis.

4. Inventory & Demand Coordination

   • Coordinate with warehouse, operations, sales, and other departments on purchasing requirements and inventory levels.

   • Plan purchases according to stock levels, consumption, and operational requirements to minimize shortages and excess inventory.

   • Support urgent purchasing requirements to ensure smooth business operations.

5. Purchasing Documentation & System Maintenance

   • Prepare and maintain purchase orders, quotations, contracts, delivery documents, and other purchasing records.

   • Ensure supplier, pricing, order, and delivery information is accurately maintained in the company system.

   • Coordinate with Finance on purchase orders, goods receipts, invoices, and payment-related matters.

6. Cross-Department Coordination

   • Liaise with requesting departments to confirm specifications, quantities, budgets, and delivery requirements.

   • Coordinate with Finance, Warehouse, Operations, and other relevant departments throughout the purchasing process.

   • Provide timely updates on purchasing progress, delivery schedules, and potential supply risks.

7. Purchasing Compliance & Process Improvement

   • Ensure purchasing activities comply with company policies, approval procedures, and authorization limits.

   • Maintain proper documentation and transparency throughout the purchasing process.

   • Support improvements to purchasing procedures, efficiency, and internal controls.

8. Reporting & Analysis

   • Prepare and maintain purchasing data, including purchase value, cost trends, supplier performance, and delivery performance.

   • Assist in preparing purchasing reports, budget information, and management analysis.

   • Perform other purchasing and supply-chain-related duties assigned by management.