Purchasing Assistant

VMD Pte Ltd; Região Norte; Presencial; BRL 26 000 - 42 000; Tempo integral

Resumo da oferta

VMD Pte Ltd is seeking a Purchasing Assistant to support purchasing activities, supplier coordination, and basic accounts-related tasks within the Operations function. You will assist in shipment coordination, ensure ISO compliance, and help maintain records and reports.

The role requires 1–3 years in purchasing/admin support, proficiency in Excel, and familiarity with ERP systems (Exchequer). Strong organization, communication, and attention to detail are essential.

Qualificações

• 1–3 years of experience in purchasing, admin, or related support role
• Proficient in Microsoft Excel/MS Office
• Experience with ERP systems (e.g. Exchequer) is an advantage
• Detail-oriented and well-organized with good coordination skills
• Strong communication abilities and multi-tasking capability

Responsabilidades

• Assist in preparing and issuing Purchase Requisitions (PR) and Purchase Orders (PO)
• Obtain and compare supplier quotations; liaise on pricing, availability and delivery
• Coordinate shipments and liaise with couriers, forwarders and logistics providers
• Maintain ISO-related vendor assessment records and supplier performance tracking
• Verify supplier invoices against POs and delivery documents; assist accounting
• Update purchasing data in ERP system and Excel; prepare basic purchasing reports

Conhecimentos

Purchasing experience

MS Excel

ERP systems (Exchequer)

Administrative support

Communication & coordination

Formação académica

Diploma in Business Administration / Accounting

Ferramentas

Exchequer ERP

Descrição da oferta de emprego

Job Description & Requirements

The Purchasing Assistant supports purchasing activities, including purchase order processing, supplier coordination, and documentation. The role also provides administrative and basic accounts-related support within the Operations function, while assisting in shipment coordination and ensuring compliance with ISO requirements.

Key Responsibilities

Purchasing & Order Processing

• Assist in preparing and issuing Purchase Requisitions (PR)
• Prepare and issue Purchase Orders (POs) accurately and timely
• Obtain and compare supplier quotations
• Liaise with suppliers on pricing, availability, and delivery status
• Follow up on order fulfilment to ensure timely delivery

Supplier Coordination

• Maintain good communication with local and overseas suppliers
• Address issues related to pricing discrepancies or delays
• Assist in sourcing alternative suppliers when required

Shipping Coordination

• Assist in coordinating shipments (courier, air, and sea)
• Liaise with forwarders and logistics providers on shipment arrangements
• Follow up on delivery status and ensure timely arrival of goods

Supplier Performance& Compliance (ISO)

• Maintain vendor assessment records in accordance with ISO requirements
• Track and update supplier delivery performance (e.g. on-time delivery, lead time adherence)
• Maintain proper records of supplier performance and highlight issues or trends
• Support periodic supplier evaluation and ensure audit-ready documentation

Documentation & Accounts Support

• Verify supplier invoices against purchase orders and delivery documents
• Ensure proper documentation and filing of POs, invoices, and delivery orders
• Support Accounts in verifying purchase-related transactions and resolving discrepancies
• Assist in providing purchase documentation for accounting and audit purposes

Admin & Data Management

• Update purchasing data in ERP system and Excel records
• Maintain organized records for audit and compliance purposes
• Assist in preparing basic purchasing reports
• Provide general administrative support within the Operations function

Other Duties

• Perform ad-hoc tasks as assigned by the Finance & Operation Manager.

Requirements

• Higher Nitec / Nitec / Diploma in Business Administration, Accounting, or related field, or equivalent work experience
• 1-3 years of experience in purchasing, admin, or related support roleBasic understanding of purchasing processes and documentation flow
• Proficient in Microsoft Excel and MS Office
• Experience with ERP systems (e.g. Exchequer) is an advantage
• Detail-oriented, organized, and able to multitask
• Good communication and coordination skills