Purchasing Assistant

PNH Resources Pte Ltd; Região Norte; Presencial; BRL 42 000 - 70 000; Tempo integral

Resumo da oferta

PNH Resources Pte Ltd is seeking a procurement officer to manage order processing, vendor liaison, and task coordination from purchase requests to on-time delivery. The role demands meticulous work and the ability to operate in a fast-paced environment in Brazil, with Mandarin proficiency considered an advantage.

Successful candidates will verify specifications, negotiate best terms, issue POs, monitor deliveries, and maintain daily order records while collaborating with Admin and Operations.

Qualificações

• Minimum GCE N, O Level or relevant qualifications.
• Minimum 1-2 years of relevant work experience in a similar role preferred.
• Meticulous and able to work independently and as a team.
• Able to work in a fast pace working environment.
• Able to speak Mandarin is an advantage.
• Able to start work immediately.

Responsabilidades

• Process order received via Purchase Request or WhatsApp group request.
• Verify project order details – description/specification, model & quantity.
• Source, select and negotiate for the best purchase package in terms of quality, prices, terms, deliveries, and services with approved company vendors.
• Liaise and negotiate with vendors / suppliers on project price.
• Check price (by order history/ supplier quote) vs PNH budget/cost.
• Issue confirm purchase order.
• Monitor order status and delivery (lead-time/payment).
• Update project order list daily.
• Liaise with vendor on wrong delivery, wrong order to arrange return or CN.
• Check and verify any discrepancy on PO highlighted by Admin Team (PO vs INV/DO).
• Amend in system (create new PO or revised PO) if necessary.
• For order discrepancy by quantity/model/specs liaise with vendor to check.
• For Partial Delivery - follow up next delivery schedule and advise logistics.
• Updating of SO for any changes on confirmed purchased order (cancellation or revision of SO).
• Submit updated SO outstanding report on weekly basis for Admin to process API/DOP.
• Co-ordinate with the operation team on product information, availability and delivery lead-time and making sure of on time delivery of order.
• To attend to any ad-hoc duties as assigned by the Manager.

Conhecimentos

Procurement

Vendor negotiation

PO processing

Independent worker

Formação académica

GCE N/O Level

Descrição da oferta de emprego

· Process order received via Purchase Request or WhatsApp group request

· Verify project order details – description/specification, model & quantity

· Source, select and negotiate for the best purchase package in terms of quality, prices, terms, deliveries, and services with approved company vendors

· To liaise and negotiate with vendors / suppliers on project price

· Check price (by order history/ supplier quote) vs PNH budget/cost

· Issue confirm purchase order

· Monitor order status and delivery (e.g. lead-time/payment)

· Update project order list daily

· Liaise with vendor on wrong delivery, wrong order to arrange return or CN

· Check and verify any discrepancy on PO highlighted by Admin Team (PO vs INV/DO)

· Amend in system (create new PO or revised PO) if necessary

· For order discrepancy by quantity/model/specs liaise with vendor to check (refer to A.7 work)

· For Partial Delivery - follow up next delivery schedule and advise logistics

· Updating of SO for any changes on confirmed purchased order (cancellation or revision of SO)

· Submit updated SO outstanding report on weekly basis for Admin to process API/DOP

· Co-ordinate with the operation team on product information, availability and delivery lead-time and making sure of on time delivery of order

· To attend to any ad-hoc duties as assigned by the Manager

Requirements

• Minimum GCE N, O Level or relevant qualifications
• Minimum 1-2 years of relevant work experience in a similar role preferred
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Able to speak Mandarin is an advantage
• Able to start work immediately

\"We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.\"