Project Administrator

Sing & San Construction Pte Ltd; Região Norte; On-site; BRL 125,000 - 175,000; Full time

Job summary

Sing & San Construction Pte Ltd is seeking an organized Project Administrator to support our construction projects. You will assist project managers and site teams with documentation, scheduling, coordination, and reporting to keep projects running smoothly.

Key duties include maintaining project files, updating schedules and trackers, coordinating meetings, recording minutes, managing communications with subcontractors, suppliers, and clients, and ensuring safety and compliance records are kept

Qualifications

• Experience in project or construction administration is an advantage.
• Proficient with Microsoft Office, especially Excel, Word and Outlook.
• Strong organizational and communication abilities.

Responsibilities

• Provide administrative support to project managers, engineers, and site teams.
• Maintain project files, drawings, contracts, permits, and correspondence.
• Update schedules, trackers, progress reports, and action logs.
• Coordinate meetings, prepare agendas, record minutes, and follow up on actions.
• Assist with site access arrangements and coordinate with subcontractors, suppliers, and clients.
• Track purchase orders, delivery records, invoices, and other project documents.
• Help prepare construction documents and progress claims.
• Maintain safety, quality, and compliance records.
• Support document control by distributing current drawings and recording revisions.
• Monitor deadlines and flag delays or missing information.
• Perform general administrative duties as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Job description

We are seeking an organized and detail-oriented Project Administrator to support our construction projects. You will assist project managers and site teams with documentation, scheduling, coordination, and reporting to help keep projects running smoothly.

Responsibilities

• Provide administrative support to project managers, engineers, and site teams.

• Maintain project files, drawings, contracts, permits, and correspondence.

• Update project schedules, trackers, progress reports, and action logs.

• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.

• Assist with site access arrangements and coordinate communication with subcontractors, suppliers, and clients.

• Track purchase orders, delivery records, invoices, expenses, and other project documents.

• Help prepare and submit construction documents, including requests for information and progress claims.

• Maintain safety, quality, and compliance records as required.

• Support document control by distributing current drawings and recording revisions.

• Monitor deadlines and flag delays, missing information, or issues to the project team.

• Perform general administrative duties as needed.

Requirements

• Previous experience in project administration, construction administration, or a similar role is an advantage.

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

• Strong organizational skills and attention to detail.

• Good communication and coordination skills.

• Able to manage multiple tasks and meet deadlines.

• Familiarity with construction documents and project workflows is an advantage.

Work arrangement

• Full-time, part-time, or flexible work arrangements are available.

• Singaporean/PR preferred.