Project Co-ordinator / Executive

Built Concepts Pte Ltd; Região Norte; On-site; BRL 179,000 - 289,000; Full time

Job summary

Built Concepts Pte Ltd is seeking a Project Co-ordinator/Executive to join our North Region team in Singapore. This full-time role bridges site teams, management and stakeholders to safeguard timelines, budgets and quality across construction projects.

You will coordinate activities, manage documentation, monitor progress and support procurement while ensuring safety and regulatory compliance. Excellent English, Office tools proficiency and a proactive mindset are essential.

Qualifications

• 0-3 years experience in construction project coordination or site administration
• Strong organisational and time management skills with ability to manage multiple tasks
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office and project management software
• Knowledge of construction processes, building codes and safety regulations
• Strong attention to detail and accuracy in documentation
• Ability to work in a team and build stakeholder relationships
• Problem-solving mindset and initiative
• Flexibility to changing project requirements
• Preferred: knowledge of local construction regulations in Singapore

Responsibilities

• Coordinate and schedule project activities, timelines and resources
• Liaise between project teams, contractors, suppliers and clients
• Assist in preparation and management of project documentation
• Monitor progress against schedules and escalate variances
• Support site inspections and quality assurance
• Maintain accurate project records and reports
• Assist with procurement activities and vendor coordination
• Prepare project reports, minutes and correspondence
• Ensure compliance with health, safety and environmental regulations
• Contribute to continuous improvement across projects

Skills

Organisational skills

Time management

Communication skills

English proficiency

Microsoft Office

Project management software

Construction knowledge

Attention to detail

Teamwork

Problem solving

Adaptability

Tools

Microsoft Office (Word, Excel, PowerPoint)

Project management software

Job description

About the role

Built Concepts Pte Ltd is seeking a Project Co-ordinator / Executive to join our dynamic team in the North Region. This is a full-time position that plays a crucial role in ensuring the successful delivery of our construction projects. As a Project Co-ordinator / Executive, you will be at the heart of project operations, bridging communication between site teams, management, and stakeholders. This role is essential to maintaining project timelines, budgets, and quality standards whilst supporting the overall project management objectives of the organisation.

Key responsibilities:

1. Co-ordinating and scheduling project activities, timelines and resources to ensure efficient project execution
2. Liaising between project teams, contractors, suppliers and clients to facilitate effective communication and resolve issues promptly
3. Assisting in the preparation and management of project documentation, including contracts, permits, and compliance records
4. Monitoring project progress against schedules, identifying variances and escalating concerns to senior management
5. Supporting site inspections and quality assurance activities to ensure work meets contractual specifications and standards
6. Maintaining accurate project records, logs and reports for audit and reference purposes
7. Assisting with procurement activities, including vendor coordination and material tracking
8. Supporting the preparation of project reports, minutes and correspondence for stakeholders and management
9. Ensuring compliance with health, safety and environmental regulations on project sites
10. Contributing to continuous improvement initiatives and best practice implementation across projects

What we’re looking for:

1. 0-3 years of experience in a construction project coordination or site administration role
2. Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
3. Excellent written and verbal communication skills with proficiency in English
4. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and project management software
5. Knowledge of construction processes, building codes and safety regulations
6. Strong attention to detail and commitment to accuracy in documentation and reporting
7. Ability to work effectively in a team environment and build positive relationships with stakeholders
8. Problem-solving mindset with the capacity to identify solutions and take initiative
9. Flexibility and adaptability to changing project requirements and priorities
10. Preferred: Knowledge of local construction regulations and industry standards in Singapore

What we offer

At Built Concepts Pte Ltd, we are committed to supporting the professional growth and wellbeing of our team members. We offer a competitive remuneration package commensurate with experience and qualifications. Our benefits include opportunities for professional development and training to enhance your skills in construction management and project coordination. We foster a collaborative and supportive workplace culture where your contributions are valued and recognised. We provide a healthy work-life balance with flexible working arrangements where possible, and we prioritise the safety and wellbeing of all employees. Additionally, we offer career progression opportunities within our growing organisation, allowing you to develop your expertise and advance your career in the construction industry.

About us

Built Concepts Pte Ltd is a progressive high-end retail millwork manufactuing & construction company dedicated to delivering high-quality projects across regional retail & construction sector. We pride ourselves on our commitment to excellence, innovation, and professional integrity. Our team comprises experienced professionals who are passionate about delivering projects on time, within budget and to the highest standards. We work across diverse project types and scales, maintaining strong relationships with clients, contractors and partners. Our values centre on safety, sustainability, and continuous improvement, and we are committed to building a workplace culture that attracts and retains talented professionals. At Built Concepts Pte Ltd, we believe in investing in our people and fostering an environment where innovation and collaboration thrive.