Project Coordinator

Tong Loong Engineering Pte Ltd

Região Norte

Presencial

BRL 152 000 - 239 000

Tempo integral

Há 3 dias

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Resumo da oferta

Tong Loong Engineering Pte Ltd is seeking a capable Project Administration professional in Singapore to support the Project Manager and QS in defining scope, plans and deliverables.

You will coordinate with internal teams, clients and suppliers, maintain project documentation, prepare reports and assist with budgets, timelines and procurement tasks to ensure on-time delivery. Requires a Diploma or higher and 2+ years in project administration, with valid work authorization for Singapore.

Qualificações

At least 2 years of experience in project administration.
Construction industry exposure preferred.
Excellent written and verbal communication.
Ability to coordinate with internal stakeholders.
Proficient in documenting and reporting.

Responsabilidades

Define project scope, objectives and deliverables with PM and QS.
Liaise between departments, clients and vendors to ensure clarity.
Maintain project documentation, meeting minutes and reports.
Monitor activities to meet quality standards and client requirements.
Assist in budgets, cost tracking and procurement tasks.
Prepare quotations, purchase orders and coordinate orders overseas.
Process supplier invoices and ensure payment terms alignment.
Maintain organized filing and documentation for easy access.

Conhecimentos

Administrative coordination

Communication

Cross-functional teamwork

Technical communication

Multitasking

Formação académica

Diploma or higher in Engineering, Business Admin or a related field

Descrição da oferta de emprego

Role & Responsibilities:

Collaborate with QS and Project Manager to define project scope, objectives and deliverables. Assist in creating project plans, schedules and timelines.

Liaison between various department, including project team members, clients, vendors and management. Facilitate effective communication to ensure everyone is informed about project status, changes and expectations.

Maintain project documentation, including meeting minutes, progress reports and budget updates. Prepare and distribute reports to management to track project performance and milestones.

Monitor project activities to ensure they adhere to quality standards and meet client requirements.

Assist in preparing project budgets and monitoring expenditures to ensure they stay within approved limits.

Track project costs and expenses, identify variances and recommend corrective actions as needed.

Support project team members by providing administrative assistance, scheduling meetings, organizing project-related events, and addressing any logistical or operational needs.

Maintain organized project documentation, both electronically and physically, ensuring easy access for team members when needed.

Prepare quotation, variation order & etc, coordination / follow up with Client on confirmation / work order to billing overseas, negotiations on pricing, payment terms, delivery schedules, warranties, service levels, and other contractual terms to achieve cost savings and value for the organization.

This involves generating purchase orders, confirming order details, transmitting orders to suppliers and tracking order status until delivery is completed.

To ensure all materials meet specified requirements and quality standards. Any discrepancies, defects, or damages are documentated and addressed according to contractual terms.

After goods or services are received and accepted, organization process supplier invoices for payment. This involves verifying invoice accuracy, matching invoices with purchase orders and receipts, obtaining necessary approvals, and initiating payments based on agreed upon payment terms.