Project Administrator

Autronica Fire & Security Pte Ltd; Região Norte; On-site; BRL 111,000 - 169,000; Full time

Job summary

Autronica Fire & Security Pte Ltd is seeking a Documentation Coordinator to manage and control project and technical documents. You will maintain records, submissions and revision histories, ensuring proper control, traceability and accessibility across multiple projects in a fast-paced environment.

Ideal candidates have at least 1 year of project documents management experience, are proficient in MS Office, and value attention to detail.

Qualifications

• ITE or Diploma in Electrical/Electronics Engineering.
• Minimum 1 year related experience in project documents management.
• Proficient in MS Office.
• Knowledge of AutoCAD is a plus.

Responsibilities

• Manage and control project and technical documentation for multiple projects.
• Maintain accurate document records, submissions and revision histories.
• Ensure documentation is controlled, traceable and accessible.
• Coordinate with stakeholders to update and resolve documentation matters.
• Index, file, digitize and archive technical and service documents.
• Control distribution, access, retrieval and confidentiality of documents.

Skills

MS Office

Documentation

Teamwork

Communication

Problem solving

Initiative

Education

ITE or Diploma in Electrical/Electronics Engineering

Tools

AutoCAD

Job description

About the role

To manage and control project and technical documentation. The individual will be responsible for maintaining accurate document records, managing document submissions and revisions, and ensuring that project documentation is properly controlled, traceable, and readily accessible. This role requires strong organizational skills, attention to detail, and the ability to independently coordinate documentation across multiple projects and customers in a fast-paced and lean environment.

Key responsibilities

• Maintain and administer technical and operational documents, including manuals, technical instructions, service bulletins and other controlled documentation, ensuring information remains current and properly maintained.

• Coordinate document revisions and updates, maintain revision histories, and ensure changes are accurately recorded and communicated to relevant stakeholders.

• Maintain complete and accurate records through proper indexing, filing, digitization and archiving technical, maintenance, service and other operational documentation.

• Control the distribution, access, retrieval and retention of documents to ensure appropriate availability, traceability and confidentiality of information.

• Work closely with relevant stakeholders to coordinate documentation requirements, updates and timely resolution of documentation matters.

• Perform any other duties or responsibilities as assigned by Management to support evolving project or organizational needs.

About you

• Only Singaporeans.

• At least ITE or Diploma in Electrical/Electronics Engineering.

• Minimum 1 year related experience in project documents management.

• Added advantage on knowledge and hands-on experience with Autocad software.

• Proficient in MS office.

• Strong initiative, ability to analyze problem and problem-solving skill.

• Team player with good communication skill.

• Work week : Mondays to Fridays from 8.30am to 5.30pm

• Working location in Marsiling area.

Interested candidates please includes the expected basic salary and notice period in your resume.