Operations Assistant

ZIM Integrated Shipping Services Ltd.; Itajaí; On-site; BRL 60,000 - 90,000; Full time

Job summary

ZIM Integrated Shipping Services in Itajaí is seeking a detail-oriented Logistics Operations Coordinator to support daily shore-based activities, ensure safety and regulatory compliance, and assist with cargo logistics.

You will monitor vessel movements, prepare schedules, manage documents, and coordinate fuel deliveries while maintaining clear communication with port agents, terminals, and vessels.

Qualifications

• Bachelor's degree in Logistics, International Trade, or related fields.
• Strong attention to detail and problem-solving skills.
• Excellent communication and organizational abilities.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate daily shore-based operations, ensuring compliance with safety standards, company procedures, and maritime regulations.
• Monitor vessel movements and support port operations.
• Assist with cargo logistics and operational activities.
• Control, organize, and maintain operational documents, records, and information.
• Prepare and publish vessels’ coastal schedules.
• Receive, monitor, and verify vessel supply requests.
• Coordinate all logistics related to fuel (bunker) deliveries and other supplies required by the vessels.
• Maintain effective communication with port sub-agents, terminals, and vessels.
• Follow up on operational demands and support achievement of targets and performance objectives.
• Identify, monitor, and resolve operational issues in an agile and proactive manner.
• Ensure accurate and timely communication among stakeholders to support continuity and efficiency.

Skills

Advanced English

Proactive and hands-on

Strong organizational skills

Effective communication

Problem-solving

Ability to work under pressure

Safety and compliance awareness

Education

Bachelor's degree in Logistics, International Trade, or related fields

Tools

Microsoft Office Suite

Job description

• Support the coordination of daily shore-based operations, ensuring compliance with safety standards, company procedures, and maritime regulations.


• Monitor vessel movements and support port operations.


• Assist with cargo logistics and operational activities.


• Control, organize, and maintain operational documents, records, and information.


• Prepare and publish vessels’ coastal schedules.


• Receive, monitor, and verify vessel supply requests.


• Coordinate all logistics related to fuel (bunker) deliveries and other supplies required by the vessels.


• Maintain effective communication with all parties involved in the operation, including port sub-agents, terminals, and vessels.


• Follow up on operational demands and contribute to the achievement of operational targets and performance objectives.


• Identify, monitor, and resolve operational issues in an agile and proactive manner.


• Ensure accurate and timely communication among all stakeholders to support operational continuity and efficiency.


• Proactive and hands-on approach.


• Strong organizational skills and attention to detail.


• Effective communication and teamwork.


• Agility and ability to prioritize multiple operational demands.


• Strong problem-solving and decision-making skills.


• Ability to work under pressure and respond effectively to time-sensitive situations.


• Strong commitment to safety, compliance, and operational excellence.

Key Responsibilities

• Support the coordination of daily shore-based operations, ensuring compliance with safety standards, company procedures, and maritime regulations.


• Monitor vessel movements and support port operations.


• Assist with cargo logistics and operational activities.


• Control, organize, and maintain operational documents, records, and information.


• Prepare and publish vessels’ coastal schedules.


• Receive, monitor, and verify vessel supply requests.


• Coordinate all logistics related to fuel (bunker) deliveries and other supplies required by the vessels.


• Maintain effective communication with all parties involved in the operation, including port sub-agents, terminals, and vessels.


• Follow up on operational demands and contribute to the achievement of operational targets and performance objectives.


• Identify, monitor, and resolve operational issues in an agile and proactive manner.


• Ensure accurate and timely communication among all stakeholders to support operational continuity and efficiency.

Key Competencies

• Proactive and hands-on approach.


• Strong organizational skills and attention to detail.


• Effective communication and teamwork.


• Agility and ability to prioritize multiple operational demands.


• Strong problem-solving and decision-making skills.


• Ability to work under pressure and respond effectively to time-sensitive situations.


• Strong commitment to safety, compliance, and operational excellence.

Requirements

• Bachelor's degree in Logistics, International Trade, or related fields;


• Strong attention to detail and problem-solving skills


• Excellent communication and organizational abilities


• Proficiency in Microsoft Office Suite


• Advanced English