Office / Operations Support Assistant

NRL; São Paulo; Presencial; BRL 28 000 - 47 000; Tempo integral

Resumo da oferta

NRL in Brazil is seeking an Office Administrator for its São Paulo office. This full-time role suits someone highly organised, proactive and comfortable handling a mix of administrative and logistical tasks to keep the office running smoothly and to support offshore operations behind the scenes.

The ideal candidate will work on-site, coordinating day-to-day administration, receptionist duties, document handling, and coordination of travel, accommodations and local transport for personnel.

Qualificações

• Secondary education (technical or administrative qualification advantageous).
• Experience in administration, logistics or an office-based support role.
• Fluency in Portuguese with clear written and verbal communication.
• Basic knowledge of Microsoft Office tools (Word, Excel, Outlook).
• Ability to prioritise, stay organised and work within a small-team environment.

Responsabilidades

• Oversee day-to-day office administration, including correspondence, filing and visitor coordination
• Act as first point of contact for general office queries and assist with reception duties
• Prepare, print, scan and organise operational documentation for the team
• Coordinate logistics for personnel and Mooring Masters, including travel, accommodation and local transport arrangements
• Schedule meetings, technical visits and internal training events
• Support office upkeep, courier handling and basic facilities tasks
• Maintain accurate data and records in document control systems
• Assist with procurement tracking for office and minor operational supplies

Conhecimentos

Portuguese fluency

Formação académica

Secondary education

Ferramentas

MS Office (Word, Excel, Outlook)

Descrição da oferta de emprego

Job Title

Office Administrator

Summary

Join an established organisation within the maritime sector as an Office Administrator at their Brazil office. This full-time position is perfect for someone highly organised, adaptable and proactive, who enjoys handling a mix of administrative and logistical tasks. In this role, you’ll help keep the office running efficiently whilst supporting crucial offshore operations behind the scenes.

Location and Working Pattern

Office-based in São Paulo, Brazil, Full-time, Monday to Friday.

Client Overview

Our client delivers essential services to the maritime industry, with a strong focus on safe and efficient operations worldwide. They are strengthening their team in Brazil to support upcoming operational projects and need reliable support within their onshore office environment.

Responsibilities

• Oversee day-to-day office administration, including correspondence, filing and visitor coordination
• Act as first point of contact for general office queries and assist with reception duties
• Prepare, print, scan and organise operational documentation for the team
• Coordinate logistics for personnel and Mooring Masters, including travel, accommodation and local transport arrangements
• Schedule meetings, technical visits and internal training events
• Support office upkeep, courier handling and basic facilities tasks
• Maintain accurate data and records in document control systems
• Assist with procurement tracking for office and minor operational supplies

Must-have Requirements

• Secondary education (technical or administrative qualification advantageous)
• Previous experience in administration, logistics or an office-based support role
• Fluency in Portuguese with clear written and verbal communication
• Basic knowledge of Microsoft Office tools (Word, Excel, Outlook)
• Ability to prioritise, stay organised and work within a small-team environment

Nice-to-have Skills

• Exposure to maritime, port or logistics industries
• Experience supporting operational or technical teams

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer.