Operations & Administrative Coordinator

Private Advertiser; Região Norte; On-site; BRL 36,000 - 60,000; Full time

Job summary

Private Advertiser is seeking a responsible, organised Operations & Administrative Coordinator to support day-to-day business operations. You will handle purchase orders, import/export documentation, inventory records and a range of administrative tasks with accuracy and efficiency.

The role requires 1–2 years of relevant experience, proficiency with Microsoft Excel, strong attention to detail, and good written and spoken English.

Qualifications

• Minimum 1–2 years of relevant administrative, operations or coordination experience preferred.
• Good computer skills and comfortable with Microsoft Excel and other office software.
• Good attention to detail and accuracy, especially when handling data and purchase orders.
• Good written and spoken English.
• Organised and able to manage multiple tasks.
• Responsible, proactive and willing to learn.
• Able to work independently as well as within a team.
• Experience in import/export, logistics, FMCG or trading environments will be an advantage.

Responsibilities

• Perform day-to-day administrative and operational tasks (data-entry and handling of purchase orders).
• Assist with import and export documentation and coordination.
• Monitor and manage the company's email account, including reading, organising and responding to emails.
• Assist with stock counts and inventory checks.
• Coordinate and follow up on routine operational matters.
• Perform other ad hoc administrative and operational duties as required.

Skills

Administrative experience

Excel

Attention to detail

English proficiency

Organizational skills

Proactive / willing to learn

Teamwork / independence

Import/export logistics experience

Tools

Microsoft Excel

Job description

About the role

We are looking for a responsible, organised and detail-oriented Operations & Administrative Coordinator to support our day-to-day business operations. You will work closely with the team to ensure that purchase orders, import/export documentation, inventory records and administrative tasks are handled accurately and efficiently. 5-day work week with benefits.

Key responsibilities

• Perform day-to-day administrative and operational tasks (data-entry and handling of purchase orders)

• Assist with import and export documentation and coordination

• Monitor and manage the company's email account, including reading, organising and responding to emails

• Assist with stock counts and inventory checks

• Coordinate and follow up on routine operational matters

• Perform other ad hoc administrative and operational duties as required

About you

• Minimum 1–2 years of relevant administrative, operations or coordination experience preferred

• Good computer skills and comfortable with Microsoft Excel and other office software

• Good attention to detail and accuracy, especially when handling data and purchase orders

• Good written and spoken English

• Organised and able to manage multiple tasks

• Responsible, proactive and willing to learn

• Able to work independently as well as within a team

• Experience in import/export, logistics, FMCG or trading environments will be an advantage