Admin Executive

INAVAB FUMIGATION & PEST CTRL MGT PTE. LTD.; Região Norte; On-site; BRL 30,000 - 52,000; Full time

Job summary

INAVAB FUMIGATION & PEST CTRL MGT PTE. LTD. is seeking an Admin Executive to support sales, purchasing and operations in a hands-on, small team environment. You will manage office operations, supplier sourcing and order processing while maintaining accurate records.

Strong Microsoft 365 proficiency, excellent organization and clear communication are essential to coordinate with cross-functional teams and ensure timely delivery of tasks and services.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently and meet deadlines.
• Meticulous and responsible.

Responsibilities

• Provide administrative and clerical support for day-to-day office operations.
• Assist with purchasing activities, including sourcing suppliers, obtaining quotations, placing orders and following up on deliveries.
• Maintain purchasing records and coordinate with suppliers on orders and related matters.
• Coordinate the servicing, maintenance and calibration of company equipment and assets, and maintain the relevant records.
• Assist the sales team with client enquiries, quotations, documentation and general administrative coordination.
• Maintain company records, documents, reference materials and other administrative information.
• Support employee welfare activities and general office arrangements.
• Coordinate with the operations and support teams on administrative requirements when necessary.
• Assist with other administrative, purchasing and operational duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Deadline-driven

Tools

Microsoft 365

Job description

Overview

We are looking for a proactive and organised Admin Executive to support our sales, administration, purchasing and operational functions. This is a varied role suitable for someone who is organised, hands-on and comfortable handling different responsibilities in a small working environment.

• Provide administrative and clerical support for day-to-day office operations.
• Assist with purchasing activities, including sourcing suppliers, obtaining quotations, placing orders and following up on deliveries.
• Maintain purchasing records and coordinate with suppliers on orders and related matters.
• Coordinate the servicing, maintenance and calibration of company equipment and assets, and maintain the relevant records.
• Assist the sales team with client enquiries, quotations, documentation and general administrative coordination.
• Maintain company records, documents, reference materials and other administrative information.
• Support employee welfare activities and general office arrangements.
• Coordinate with the operations and support teams on administrative requirements when necessary.
• Assist with other administrative, purchasing and operational duties as assigned.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently and meet deadlines.
• Meticulous and responsible.

Join our team and be part of a supportive and dynamic work environment.