Business Operations Executive

Link & Lead; Região Norte; On-site; BRL 42,000 - 50,000; Full time

Job summary

Link & Lead is looking for a Business Operations Executive to support the coordination and logistics of events, working closely with clients, vendors and internal teams to ensure smooth event execution. The role also provides administrative and operational support across event planning, coordination and post-event activities.

Key duties include liaising with clients and partners, coordinating schedules and logistics, handling quotations and payments, and maintaining event documentation.

Qualifications

• Diploma or equivalent qualification.
• Prior experience in events, operations, administration or a related field is preferred.
• Good organisational and time-management skills.
• Strong communication and coordination skills.
• Detail-oriented and proactive.

Responsibilities

• Assist in coordinating and managing the logistics and operational requirements of events
• Liaise with clients, vendors, suppliers and event partners to coordinate event arrangements
• Assist with event setup, onsite coordination and post-event activities
• Coordinate event schedules, manpower, equipment, materials and other logistical requirements
• Assist with quotations, invoices, purchase orders and payment tracking
• Prepare and maintain event-related documents, reports and records
• Follow up with vendors and suppliers to ensure timely delivery and smooth execution
• Provide general administrative and operational support to the team
• Handle ad-hoc tasks and assist with other business operations as required

Skills

Organisational skills

Communication skills

Time management

Multitasking

Attention to detail

Client/vendor communication

MS Office / Google Workspace

Onsite event operations

Education

Diploma or equivalent qualification

Tools

Microsoft Office / Google Workspace

Job description

Business Operations Executive

Work schedule: Monday - Friday, 9.30am - 6pm

Salary Range: $3800 - $4500

We are looking for a Business Operations Executive to support the coordination and logistics of events, working closely with clients, vendors and internal teams to ensure smooth event execution. The role also provides administrative and operational support across event planning, coordination and post-event activities.

Job Responsibilities

• Assist in coordinating and managing the logistics and operational requirements of events

• Liaise with clients, vendors, suppliers and event partners to coordinate event arrangements

• Assist with event setup, onsite coordination and post-event activities

• Coordinate event schedules, manpower, equipment, materials and other logistical requirements

• Assist with quotations, invoices, purchase orders and payment tracking

• Prepare and maintain event-related documents, reports and records

• Follow up with vendors and suppliers to ensure timely delivery and smooth execution

• Provide general administrative and operational support to the team

• Handle ad-hoc tasks and assist with other business operations as required

Skills & Requirements

• Diploma or equivalent qualification

• Prior experience in events, operations, administration or a related field is preferred

• Good organisational and time-management skills

• Strong communication and coordination skills

• Able to multitask and work in a fast-paced environment

• Detail-oriented, responsible and proactive

• Comfortable communicating with clients, vendors and external parties

• Proficiency in Microsoft Office / Google Workspace

• Willingness to assist with onsite event operations when required

What We Offer

• Competitive salary

• Work-life balance

• Friendly and collaborative working environment