Operation Adminstrative Assistant

JobSite.Com Pte Ltd.; Região Norte; Presencial; BRL 39 000 - 61 000; Tempo integral

Resumo da oferta

JobSite.Com Pte Ltd. is seeking a time-attendance administrator to manage Kronos Autotime and SAP for staff onboarding and service orders. You will ensure accurate time entry, prepare OT and attendance reports, and support onboarding logistics at the North location.

The role requires 2–3 years' experience, a related diploma, and proficiency with Autotime and Microsoft Office. You will collaborate with engineers, HR, and operations in a dynamic environment.

Qualificações

• Diploma qualification in a related field.
• Experience with Kronos Workforce Autotime or similar time-attendance software.
• Proficient in Microsoft Office.
• Strong interpersonal and teamwork skills; able to work independently with minimal supervision.
• Able to multitask and work well under pressure.

Responsabilidades

• Create the work center for new staff / contractors and update changes in Autotime and SAP.
• Support engineers and ensure they can enter Service Orders into Autotime.
• Input time cards for offsite personnel when required.
• Review weekly summaries and advise supervisors on timecard adjustments.
• Consolidate OT hours, print, and hand reports to HR monthly.
• Consolidate manhours for contractors and forward to vendors.
• Prepare daily and monthly reports for Finance, Operations, and HR.
• Analyze and resolve Autotime issues.
• Manage onboarding and related logistics for new hires.
• Distribute uniforms, boots, locker keys, passes, and PPE.
• Assist staff with Autotime procedures.
• Oversee stocktake and replenish Singapore Service Center merchandise.
• Monitor Seletar/Changi airport pass applications and renewals.
• Coordinate events with internal/external stakeholders.
• Raise Purchase Requisitions when needed.
• Perform other ad-hoc duties as required.

Conhecimentos

Kronos Workforce Autotime

Microsoft Office

Interpersonal skills

Team player

Multitasking

Formação académica

Diploma qualification

Descrição da oferta de emprego

Working Location: North
Working hours: Monday to Friday, 8am - 5pm

Responsibilities

• Create the work center for new staff / contractors and update changes of the staff accurately in Auto-timeand SAP.

• Support the engineers/aircraft techs and ensure they are able to key in their Service Orders (staff induction) into Autotime.

• Input time card for personnel working offsite if required.

• Review Weekly summary report and feedback necessary adjustment to the supervisors on any employees' Timecards.

• Work with Supervisors and consolidate the OT hours accurately. Print and check Overtime hours and hand report to HR on last Friday of the month.

• Consolidate Manhours for contractors and forwarding to Vendors at the end of the month.

• Consolidate and obtain approvals for Daily, Monthly reports for Finance, Manager Operations & HR.

• Analyze and resolve any Autotime issues.

• Manage Onboarding of new hires and relevant logistics.

• Distributes Staff Uniforms, Safety Boots, Locker keys, staff passes and Personal Protective Equipment.

• Assist staff with questions with regards to the procedure in Autotime.

• Oversee, conduct stocktake and replenish Singapore Service Center's merchandise items.

• Monitor and facilitate in Seletar/Changi airport pass application preparation and submission/renewal.

• Oversee and coordinate functions and events with internal and/or external stakeholders.

• Assist to raise Purchase Requisition where necessary.

• Other ad-hoc duties when required.

How to thrive in this role?

• You have at least 2 - 3 years of working experience.

• You hold a Diploma qualification, ideally in a related field.

• You possess workingknowledgeofKronos Workforce Autotimeor have managed similar computer software application for time attendance.

• You have strong Microsoft Office skills.

• You have strong interpersonal skills and are team player with a "can-do" attitude.

• You are able to work independently with minimal supervision.

• You must be able to multitask and work well under pressure.