Administrative & Accounts Assistant

Private Advertiser; Região Norte; Presencial; BRL 45 000 - 78 000; Tempo integral

Resumo da oferta

Private Advertiser in Brazil’s North region is seeking a detail‑oriented administrative professional to support daily office operations and accounting tasks.

You will handle inquiries, maintain records, process invoices, manage stock counts, and liaise with vendors. Applicants should have at least 1 year of relevant experience and must have the legal right to work in Singapore.

Qualificações

• At least 1 year of experience in administration and/or accounting.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to work independently and meet deadlines.
• Positive attitude and willingness to learn.
• Candidates must have the legal right to work in Singapore; due to work pass quota limitations we are only able to consider candidates who do not require Work Permit sponsorship.

Responsabilidades

• Handle daily office administrative tasks and maintain documentation.
• Answer phone calls, emails, and customer inquiries professionally and timely.
• Maintain organized filing system and up-to-date company records.
• Manage office supplies and liaise with vendors for purchasing.
• Prepare and process invoices, receipts, payment vouchers, and other accounting documents.
• Perform accurate data entry for accounting transactions.
• Assist in managing petty cash and maintaining proper supporting documentation.
• Follow up with customers on outstanding payments and monitor receivables.
• Conduct regular stock takes and cycle counts to ensure inventory accuracy.
• Monitor and replenish inventory levels, and coordinate with suppliers for stock purchases when necessary.
• Maintain accurate inventory records and ensure proper storage and control of stock.
• Ensure accounting records are accurate, complete, and maintained in compliance with company policies and procedures.
• Perform other administrative, accounting, and ad hoc duties as assigned by management.

Conhecimentos

Communication skills

Organizational skills

Attention to detail

Time management

Independent worker

Willingness to learn

Ferramentas

Microsoft Office

Excel

Outlook

Word

Descrição da oferta de emprego

Key Responsibilities:

• Handle daily office administrative tasks and maintain accurate documentation.

• Answer phone calls, emails, and customer inquiries in a professional and timely manner.

• Maintain an organized filing system and ensure company records are up to date.

• Manage office supplies and liaise with vendors for purchasing and service requirements.

• Prepare and process invoices, receipts, payment vouchers, and other accounting documents.

• Perform accurate data entry for accounting transactions.

• Assist in managing petty cash and maintaining proper supporting documentation.

• Follow up with customers on outstanding payments and monitor receivables.

• Conduct regular stock takes and cycle counts to ensure inventory accuracy.

• Monitor and replenish inventory levels, and coordinate with suppliers for stock purchases when necessary.

• Maintain accurate inventory records and ensure proper storage and control of stock.

• Ensure accounting records are accurate, complete, and maintained in compliance with company policies and procedures.

• Perform other administrative, accounting, and ad hoc duties as assigned by management.

Requirement:

• At least 1 year of experience in administration and/or accounting

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Good communication and interpersonal skills

• Strong organizational skills with attention to detail

• Ability to work independently and meet deadlines

• Positive attitude and willingness to learn

• Candidates must have the legal right to work in Singapore. Due to current work pass quota limitations, we are only able to consider candidates who do not require Work Permit sponsorship for this position.