HR Executive

JCVL PTE. LTD.; Região Norte; On-site; BRL 60,000 - 90,000; Full time

Job summary

JCVL PTE. LTD. in Brazil (Região Norte) is seeking an HR Coordinator to support recruitment, onboarding, operations, training and offboarding across client sites.

You will coordinate job postings, prepare pre-employment documents, manage onboarding checklists, and maintain employee files while ensuring compliance and data accuracy.

The role requires a diploma or degree in HRM or related field, at least two years of HR experience, and strong communication in a fast-paced, multi-site environment.

Qualifications

• Diploma or Degree in HRM, Business Administration or related field.
• Minimum 2 years HR experience in a generalist or operations role.
• Experience handling multi-site or client-facing HR coordination.
• Familiarity with Singapore employment laws and statutory requirements.
• Proactive and able to work in a fast paced environment.
• High attention to detail and accuracy.

Responsibilities

• Coordinate job postings and manage applicant submissions.
• Prepare pre-employment documents and ensure completeness of applications.
• Liaise with clients for candidate approvals including submission and follow-ups.
• Handle work pass processes and onboarding documentation.
• Create and maintain employee P-files and onboarding records.
• Set up new joiner accounts and conduct pre-commencement briefings.
• Provide ongoing support for payroll-related activities and leave records.
• Manage offboarding tasks including resignation and final timesheet checks.
• Disseminate policies and respond to staff inquiries and grievances.

Skills

HR coordination

Client-facing

Multi-site coordination

Attention to detail

Onboarding

Education

Diploma or Degree in HRM

Business Administration degree

Job description

Recruitment

• Coordinate job postings and manage applicant submissions
• Prepare pre-employment documents & ensure completeness of application submissions
• Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

• Handle work pass process
• Prepare and explain employment contracts and follow up on signed LOAs & Addendums
• Create and maintain employee P-files
• Arrange agreements for onboarding ( PPE & Company assets )
• Set up new joiner accounts under HRIS and conduct pre-commencement briefings
• Notification to site admin/client on commencement dates
• Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

• Manage staff movement ( New join/resigned staff/transfer staff etc) & update monthly manpower report
• Support in payroll process ( i.e HR/finance report, masterlist, payslip etc)
• Manage leave records, approvals, notifications and acknowledgements
• Source & arrange stand-in, inform client/site/finance department
• Dissemination, aknowledgement and keeping record of signed policies
• Handle staff enquiries/grievances/ disciplinary cases
• Managing appraisal (if required)

Training

• Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
• seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.

Offboarding

• Collect resignation reason and formal acknowledgement
• Notify internal and client/site teams of departure
• Check through final timesheet submission
• Manage offboarding checklist and handover process

Requirements:

• Diploma or Degree in HRM, Business Administration or related field
• Minimum 2 years of relevant HR Experience, preferably in a generalist or operations role
• Experience handling multi-site or client- facing HR coordination
• Familiarity with Singapore employment laws and statutory requirements
• Proactive and able to work in a fast paced environment
• High Attention to detail and accuracy