HR cum Personal Assistant

DIN LEE ENGINEERING PTE LTE; Região Norte; On-site; BRL 127,000 - 207,000; Full time

Job summary

DIN LEE ENGINEERING PTE LTE invites applications for a professional HR cum Personal Assistant to support daily human resources, admin tasks, workers’ dormitory operations and company vehicle management in Singapore.

The role requires meticulous attention to detail, strong English and Chinese communication, and hands-on experience in construction HR operations, including payroll and records management.

Qualifications

• Must have a diploma qualification.
• At least 2 years of HR or administrative experience in a Singapore construction company.
• Familiar with construction industry worker management and work pass procedures.
• Experience in workers' dormitory management (check-in, maintenance, records).
• Experience in company vehicle management (insurance, road tax, repairs, usage).
• Knowledge of MOM procedures and payroll, CPF, foreign worker levy handling.

Responsibilities

• Handle recruitment, interview arrangements, onboarding and offboarding.
• Process work pass applications, renewals, cancellations and follow-ups.
• Maintain employee records, contracts, attendance, leave and overtime.
• Handle payroll calculations and other HR admin duties.
• Follow up on workers' medicals, insurance and training certificates.
• Manage workers' dormitories: check-in, transfers, check-out, cleaning and maintenance.
• Manage company vehicles: allocation, insurance, road tax, servicing and documentation.
• Assist GM with scheduling, meetings and travel arrangements.

Skills

English communication

Chinese communication

MS Excel

MS Word

MS Outlook

HR administration

Education

Diploma qualification

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

About the role

We are looking for a professional, detail-oriented and responsible HR cum Personal Assistant to assist the company with daily human resources, administrative, workers' dormitory and company vehicle management matters.

Key responsibilities

• Handle employee recruitment, interview arrangements, onboarding and offboarding procedures.


• Process work pass applications, renewals, cancellations and related follow-ups.


• Maintain employee records, employment contracts, attendance, leave and overtime records.


• Handle payroll calculations and other HR administrative duties.


• Follow up on construction workers' medical examinations, insurance, training certificates and the validity of related documents.


• Manage and maintain the company's workers' dormitories, including check-in, room transfers and check-out procedures.


• Follow up on dormitory cleaning, repairs, facility maintenance and safety matters.


• Manage company vehicles, including vehicle allocation and usage records.


• Follow up on vehicle insurance, road tax, repairs, servicing, inspections and the validity of related documents.


• Assist the General Manager with scheduling, meetings, business appointments and travel arrangements.

About you

• Must possess a diploma qualification.


• Must have experience working in a Singapore construction company, with at least 2 years of relevant HR or administrative experience.


• Familiar with construction industry worker management, work pass applications and related administrative procedures.


• Must have experience in workers' dormitory management, including check-in arrangements, dormitory maintenance and accommodation record management.


• Must have experience in company vehicle management, including vehicle insurance, road tax, repairs, servicing and usage arrangements.


• Familiar with Singapore Ministry of Manpower (MOM) procedures, as well as the practical handling of payroll, CPF and foreign worker levy matters.


• Possess good spoken and written English and Chinese communication skills, with the ability to handle documents in English and communicate with Chinese-speaking employees and business partners.


• Proficient in Microsoft Excel, Word and Outlook.