Executive Assistant / Operations

me!Maybe; Teletrabalho; BRL 80.000 - 120.000; Tempo parcial

Resumo da oferta

A fast-growing home services company is seeking an Executive Assistant to support operations and sales remotely. You will manage schedules, email prioritization, and travel arrangements, while enhancing the company's efficiency. Ideal candidates have a strong operations mindset, are tech-savvy with tools like Google Workspace, and possess excellent communication skills. This is a high-trust role with opportunities for growth and flexibility.

Serviços

Remote & Flexible work

High Trust Role

Growth Potential

Human Culture

Qualificações

• Background as an Executive Assistant, Ops Manager, or Finance Assistant.
• Comfortable with spreadsheets and processes.
• Strong communication skills, both written and spoken.

Responsabilidades

• Keep operations moving smoothly across schedules and priorities.
• Manage emails, ensuring important matters are addressed.
• Book flights and accommodations efficiently.
• Turn ideas into actionable tasks and track their progress.
• Assist with proposals and CRM updates.
• Manage leadership's inboxes and documentation.
• Spot inefficiencies and streamline workflows.
• Coordinate between contractors and team members.

Conhecimentos

Ops‑Minded

Tech‑Savvy

Strong Communicator

Ownership Mentality

Ferramentas

Google Workspace

Pipedrive

Slack

Descrição da oferta de emprego

Location: Remote
Contract: Part-Time

Description:

We’re hiring for a fast-growing company in the home services space that helps homeowners make smarter, safer decisions about their properties. The business is scaling, the founder is deeply involved, and decisions are made fast, and leadership needs someone who can run the engine behind the scenes.

This is not a “calendar-only” EA role. You’ll sit at the intersection of operations and sales support, acting as the founder’s right hand and keeping the business organized, profitable, and moving forward. If you like numbers, systems, and having real visibility into how a business runs, you’ll love this.

What You’ll Do:

• Run the Day-to-Day: Keep operations moving smoothly across schedules, vendors, tools, and priorities.
• Inbox Management & Prioritization: Keep emails organized, flag what actually matters, respond or delegate fast, and make sure nothing important gets buried or forgotten.
• Travel Arrangements: Book flights, accommodations, and itineraries efficiently, making sure travel plans are smooth, cost-effective, and stress‑free.
• Own Execution: Turn ideas into action, follow up, track progress, and make sure things actually get done.
• Support Sales: Assist with proposals, follow‑ups, CRM updates, and pipeline organization.
• Support Leadership: Manage inboxes, calendars, documentation, and priorities so leadership can focus on growth.
• Improve Systems: Spot inefficiencies, document processes, and help build smarter, simpler workflows.
• Coordinate People & Projects: Be the bridge between contractors, internal team members, and external partners.

What We’re Looking For:

• Ops‑Minded + Numbers Brain: You think in processes, checklists, timelines, and dependencies. You’re comfortable with spreadsheets.
• Relevant Experience: Background as an Executive Assistant, Ops Manager, Finance Assistant, or similar role.
• Tech‑Savvy: Comfortable with tools like Google Workspace, Pipedrive, Slack, and spreadsheets.
• Strong Communicator: Clear, direct, organized — written and spoken.
• Ownership Mentality: You take responsibility, anticipate needs, and don’t need hand‑holding.
• Health‑First Mindset: We’re looking for someone who genuinely cares about health and lifestyle, understands the importance of balance and well‑being, and can naturally support routines that keep performance sustainable.

Why This Role Rocks:

• Business Visibility: You’ll see how operations, finance, and sales actually connect.
• High Trust Role: You’ll be trusted with sensitive info and real decision‑making.
• Autonomy: You’ll have ownership, not micromanagement.
• Growth Potential: As the company grows, this role grows with it.
• Remote & Flexible: Work from anywhere, focused on outcomes — not hours.
• Human Culture: Lean team, honest communication, no ego. Just smart people doing meaningful work.

How to Apply:

Think you’re the kind of person who keeps a business running and growing at the same time? Apply Now!