Documentation Analyst

CRC Evans; Paraná, Espírito Santo; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading industrial firm seeks a Documentation Analyst to oversee the lifecycle of technical documentation and ensure compliance with quality standards. You will maintain document control systems, manage workflow, and conduct technical reviews. Ideal candidates are pursuing a technical or university degree and have strong skills in Microsoft Office, particularly Excel and Word, along with advanced English proficiency for interactions with global teams.

Qualificações

• Currently pursuing or completed Technical or University studies.
• Experience in document control or quality management.
• Advanced proficiency in Microsoft Office Suite.

Responsabilidades

• Maintain document tracking systems for accuracy and integrity.
• Monitor documentation workflow through creation and approvals.
• Conduct detailed technical reviews of project documentation.
• Prepare comprehensive documentation packages.

Conhecimentos

Advanced proficiency in Microsoft Office Suite

Industrial Technical knowledge

Advanced knowledge on Excel

Advanced knowledge on Word

Advanced English

Excellent communication skills

Ability to analyze information

Formação académica

Technical or University studies

Descrição da oferta de emprego

Position Title

Documentation Analyst Reporting To: Documentation Manager

Location

Guarapari - ES

PURPOSE OF POSITION

This professional will be responsible for overseeing the lifecycle of technical documentation and quality control records within established document control systems. Key responsibilities encompass the construction of documentation, alongside the critical review, maintenance, and updating of these documents to ensure strict compliance with project requirements, quality standards, and internal procedures.

Furthermore, the position requires proactive problem-solving skills to address issues related to documentation processes and content, including the analysis and investigation of non-conformities identified within documentation or associated quality records, proposing corrective actions as needed.

Role Specific Responsibilities

Document System and Database Management: Maintaining document tracking systems and databases, ensuring the accuracy, integrity, and traceability of all project document versions, statuses, and associated data.

Workflow Monitoring and Control: Monitoring the documentation workflow rigorously, ensuring that all documents efficiently progress through the required stages of creation, review, approval, and distribution in accordance with established procedures.

Technical Document Review and Compliance Analysis: Conducting detailed technical review of project documentation (such as Inspection and Test Plans - ITPs, Application Procedures - APRs, Final Reports, and Databooks) prior to final approval. This involves a thorough check for completeness, basic technical consistency, correct formatting, and strict adherence to internal standards, client requirements, and applicable regulations. Analyzing documentation compliance with Quality Plan and HSEQ Policy guidelines is a critical part of this responsibility.

Information Flow Monitoring: Monitoring the flow of documents and information exchange between project teams, internal technical departments (including collaboration with the EMEAA region), clients, and third-party laboratories to ensure timely and accurate communication.

Documentation Package Preparation: Preparing comprehensive documentation packages and necessary support materials for internal discussions and external meetings.

Process Improvement

Proactively identifying opportunities and proposing improvements to document control processes and procedures to enhance departmental efficiency, productivity, and overall effectiveness.

Operational Problem Solving

Investigating and resolving documentation-related issues or discrepancies at the operational level. This includes analyzing root causes and implementing solutions, while escalating more complex or significant impact issues to the appropriate level for resolution.

Health, Safety & Environment

You are responsible for your own safety and the safety of others at work. You must perform all tasks safely, follow all HSE policies and procedures, cooperate with management and colleagues, and apply any HSE training provided. You must also report any hazards, injuries, risks, or shortcomings in safety arrangements to your line manager immediately.

REQUIREMENTS

Job Specific Education Required

Currently pursuing or completed Technical or University studies.

Work Experience Required

Experience in document control, quality management, or technical roles within industrial, project-based, or the offshore / coating sectors.

Skills & Knowledge Required

Advanced proficiency in the Microsoft Office Suite (Excel, Word, PowerPoint), including advanced features for creating and manipulating complex documents and spreadsheets.

Industrial Technical knowledge.

Advanced knowledge on Excel and Word.

Advanced English (reading, writing, and speaking) is highly desirable, given the interaction with international teams and clients.

Excellent written and verbal communication skills, with the ability to interact clearly and professionally with different hierarchical levels and stakeholders (internal and external).

Ability to work independently and collaborate effectively in a team environment.

Strong ability to analyze information, identify inconsistencies, resolve documentation-related issues, and propose effective solutions.

The requirement to travel % of time : 10% - 30%