(Assistant) Office Manager, Sao Paulo Overseas Centre

Enterprise Singapore; São Paulo; On-site; BRL 100,000 - 156,000; Full time

Job summary

Enterprise Singapore, Sao Paulo Overseas Centre, is seeking an Assistant Office Manager to support centre administration and operational activities for stakeholder engagement.

The role focuses on end-to-end administrative and accounting functions, liaising with Singapore Headquarters, and coordinating with external agencies and vendors to ensure smooth operations.

Qualifications

• 2 to 8 years of experience in administrative and accounting functions in a work setting.
• Strong interpersonal and communication skills, with high English and Portuguese language proficiency.
• Familiar with Microsoft Word and Excel in a work setting.
• Attention to detail, alongside the ability to follow standard operating procedures.
• Experience working with consulates, foreign trade agencies, international organisations and companies will be a bonus.

Responsibilities

• Manage end-to-end administrative and accounting functions of the Sao Paulo Overseas Centre, including procurement, payments, bookkeeping, budget tracking and related tasks.
• Liaise with relevant department in Singapore Headquarters and stay updated on corporate policies related to admin, finance and audit.
• Coordinate with external agencies and vendors, manage procurement, delivery of goods/services and payments.
• Oversee maintenance of office facilities, inventories, IT, telephone and assets for smooth operations.
• Assist with incoming and outgoing trip arrangements, including logistical and administrative aspects.
• Perform other administrative and operational duties as required to ensure overall Centre effectiveness.

Skills

Interpersonal communication

English proficiency

Portuguese proficiency

Microsoft Word

Microsoft Excel

Attention to detail

SOP compliance

Tools

SAP

Job description

The Global Markets Teamis responsible for driving enterprise growth through internationalization and strengthening Singapore's position in global trade. The team works closely with internal and external stakeholders to build global linkages and advance Singapore's broader geopolitical and economic objectives.

Job Description

The Assistant Office Manager / Office Manager is part of the team at Enterprise Singapore's Sao Paulo Overseas Centre. The Assistant Office Manager / Office Manager will work with the Regional Director to play a key part in driving effective centre administration and supporting operational activities for stakeholder engagement.

Administration & Operations

• Manage the end-to-end administrative and accounting functions of the Sao Paulo Overseas Centre. This includes procurement, payments, bookkeeping, budget tracking and utilisation, office maintenance, contract management, financial reporting, insurance plans, leases, bank accounts, employee allowances, license and insurance renewals, cleaning services, IT vendor services etc).
• To liaise closely with relevant department in Singapore Headquarters and be updated on corporate policies, especially those relating to admin, finance, and audit.
• Coordinate with external agencies and vendors, and manage procurement, delivery of goods/services as well as payments.
• Oversee the maintenance of office facilities, inventories, IT, telephone and assets to ensure smooth and efficient operations.
• Assist with incoming and outgoing trip arrangements, including logistical and administrative arrangements.
• Any other administrative and operational duties that may be assigned to ensure overall effectiveness of the Centre.

What You'll Be Using and Applying

• Strong interpersonal and communication skills, with high English and Portuguese language proficiency (as liaison with Headquarters and stakeholders are mostly in English)
• 2 to 8 years of experience in administrative and accounting functions in a work setting
• Familiar with Microsoft Word and Excel in a work setting
• Attention to detail, alongside the ability to follow standard operating procedures
• Experience in SAP will be a bonus
• Experience working with consulates, foreign trade agencies, international organisations and companies will be a bonus

How We Work Together

We value individuals who work well with others, communicate clearly, take ownership of their work, and are open to learning and improvement. You should be comfortable navigating change and contributing positively to a collaborative team environment.